Administrative Support Specialist

3 days ago


Cambridge, Massachusetts, United States Nanobiosym Full time
About Us

Nanobiosym is an innovative nanotechnology company located in Cambridge, MA that aims to develop point-of-care diagnostics for various diseases. Our team is passionate about making a difference and offering unique career opportunities with strong long-term incentives.

We are currently seeking a highly skilled Administrative Support Specialist to join our team. This person will be responsible for a wide range of tasks, including office management, accounting, bookkeeping, administrative, purchasing, vendor management, and operational duties.

Duties:
  • Manage a variety of administrative, operations, accounting/finance, and office management tasks
  • Communicate effectively with various stakeholders, including employees, vendors, and clients
  • Develop and implement accounting, purchase order, payable, budget, and expense report systems
  • Enforce HR/operational and accounting policies and procedures
  • Identify, source, and manage a pool of potential candidates for job openings
  • Lead a team to achieve operational goals and objectives
Requirements:
  • Minimum 10+ years of experience in operations, office management, accounting, and administration
  • Bachelor's Degree; Graduate degree preferred but not required
  • Working knowledge of state and federal employment law
  • Experience in a startup environment preferred
  • Excellent verbal and written communication skills
Salary:$120,000 - $150,000 per year (estimated)
Location:Cambridge, MA
Benefits:
  • Competitive salary
  • Bonuses and incentives
  • Opportunities for professional growth and development


  • Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    We are seeking an experienced Administrative Support Specialist to join our team at the Massachusetts Institute of Technology's Schwarzman College of Computing (SCC). As an Administrative Support Specialist, you will provide critical support to the Office of the Dean, ensuring the smooth operation of various programs and projects.Job OverviewIn this role,...


  • Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job OverviewWe are seeking an Administrative Support Specialist to join our team at Massachusetts Institute of Technology's (MIT) nano-scale research facility, MIT.nano. This role will provide administrative support for a large shared services facility with over 300 tools and instruments serving over 1,500 users.Estimated SalaryThe estimated annual salary...


  • Cambridge, Massachusetts, United States The Hollister Group Full time

    Part-time Administrative Assistant OpportunityThe Hollister Group, a leading women-owned staffing firm in the Boston area, is seeking a highly skilled Part-time Administrative Assistant to join our team. As an Administrative Support Specialist, you will play a vital role in supporting our administrative and HR functions.Estimated Salary: $45,000 - $55,000...


  • Cambridge, Massachusetts, United States ACL Digital Full time

    We are looking for an Administrative Support Specialist to join our team at ACL Digital in Cambridge MA. The successful candidate will have a competitive salary of around $55,000 - $65,000 per year.About the Job:This is a dynamic role that requires strong organizational and communication skills. The ideal candidate will be able to prioritize tasks, manage...


  • Cambridge, Massachusetts, United States Proclinical Staffing Full time

    Job Description:Proclinical Staffing is seeking an experienced Administrative Support Specialist to perform a variety of routine office duties.Responsibilities:Manage and maintain accurate and up-to-date records and filesPerform data entry tasks efficiently and effectivelyCoordinate meetings and travel arrangements for staff membersProcess expense reports...


  • Cambridge, Massachusetts, United States Randstad Full time

    A career opportunity has arisen for an experienced Corporate Administrative Support Specialist to join our team in Cambridge, MA.Job OverviewThis role is responsible for providing administrative support to a team or department, ensuring the smooth operation of daily activities and tasks. As a key member of our team, you will be accountable for managing...


  • Cambridge, Massachusetts, United States Ask Staffing Full time

    About the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Support Specialist to join our team in Cambridge, MA.This is a 3-month contract position with an estimated hourly rate of $26.00/hour.Key ResponsibilitiesProject Management: Independently manage projects, events, or programs by creating and implementing administrative...


  • Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    This role offers the opportunity to provide comprehensive administrative support to MIT's Graduate Diversity and Program teams in the Office of Graduate Education. As an Event Coordinator and Administrative Support Specialist, you will be responsible for coordinating events, managing calendars, and performing general office operations such as responding to...


  • Cambridge, Massachusetts, United States PSG Global Solutions Careers Full time

    About the RoleWe are seeking an experienced Administrative Support Specialist to join our team in Cambridge, Massachusetts. As an Admin Assistant II, you will provide administrative support to senior level personnel and contribute to the success of our pharmaceutical industry clients.Job ResponsibilitiesProvide advanced administrative support, including...


  • Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job Summary We are seeking a highly skilled Administrative Assistant 2 to join our Records Team at the Massachusetts Institute of Technology. This individual will serve as the initial contact for front-facing services, providing exceptional support to students, families, faculty, staff, alumni/ae, federal investigators, and the general public....


  • Cambridge, Massachusetts, United States Harvard University Full time

    About the RoleThe Mignone Center for Career Success at Harvard University is seeking an experienced Administrative Coordinator to join our team. As a key member of our staff, you will play a vital role in supporting the day-to-day operations of our office.Job SummaryThis is a unique opportunity to work with a talented team of professionals who are passionate...


  • Cambridge, Massachusetts, United States Integrated Resources, Inc Full time

    Job SummaryThis is an onsite position, Shift 1st, 9-5. The job requires providing general administrative support to one or more managers and assisting in special projects as assigned.


  • Cambridge, Massachusetts, United States Capital One Full time

    Company OverviewCapital One is a leading financial services company that values exceptional professionals who can excel in fast-paced environments. As a Senior Administrative Assistant, you will be part of a dynamic team supporting 4 to 6 executives.


  • Cambridge, Massachusetts, United States Roessel Joy Full time

    About the JobThis is an exciting opportunity to join our dynamic team at Roessel Joy as an HR/Admin Associate. The successful candidate will be responsible for supporting the CEO and other stakeholders in various HR and administrative tasks.Key ResponsibilitiesSupport the CEO and other stakeholders in various HR and administrative tasksFacilitate and...


  • Cambridge, Massachusetts, United States The AI Institute Full time

    Unlock Your Potential as an Administrative Coordinator at The AI InstituteWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team in Cambridge, Mass. This is a fully onsite role with primary working hours between 9AM to 5PM, Monday through Friday.About the RoleThe Administrative Coordinator will provide exceptional...


  • Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job Summary:A skilled Administrative Support Specialist is sought to provide comprehensive support to the Faculty Heads of the Computer Science, Artificial Intelligence and Decision Making, and Electrical Engineering departments at Massachusetts Institute of Technology.About the Role:This hybrid position will work from campus four days a week during the...


  • Cambridge, Massachusetts, United States Capital One Financial Corporation Full time

    Job DescriptionWe are seeking an experienced Senior Administrative Assistant to join our team at Capital One Financial Corporation.Key Responsibilities:Manage complex schedules through prioritization and organizationPerform a range of administrative functions critical to the organization's efficiencyRequirements:Strategic thinking and problem-solving...


  • Cambridge, Massachusetts, United States Harvard University Full time

    About the JobWe are looking for an Office Administration Specialist to join our team at Harvard University. This role will provide administrative support to our Common Spaces department, ensuring efficient day-to-day operations.Key ResponsibilitiesManage office supplies, inventory, and equipmentProcess accounts payable and receivable, and maintain accurate...


  • Cambridge, Massachusetts, United States Ask Staffing Full time

    About ASK Consulting:We are an award-winning technology and professional services recruiting firm serving Fortune 500 organizations nationwide. With a presence in five states, two global delivery centers, and employees across the country, we connect people with exciting opportunities.As an Administrative Coordinator, you will play a vital role in managing...


  • Cambridge, Massachusetts, United States Experis Full time

    Job Title: Executive Support Specialist">About the Job:We are seeking an experienced Executive Support Specialist to join our team at Experis in Cambridge, MA. As an essential member of our administrative support team, you will be responsible for providing high-level administrative assistance to faculty and department staff.Key Responsibilities:Faculty...