Administrative Support Specialist
3 weeks ago
We are seeking a highly skilled and experienced Senior Administrative Specialist to join our team at the Institute for Defense Analyses in La Jolla, CA. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our Center for Communications Research.
Key Responsibilities- Provide administrative support in the areas of Human Resources, travel coordination, security documents, and general administrative services.
- Prepare documents, forms, and records on a timely and accurate basis.
- Assist with administrative processing, including copying, mailing, distributing, and collecting forms.
- Support staff with travel authorizations, reservations, and reimbursement processing.
- Provide backup for other administrative areas, including travel, purchasing, accounts payable, property, and facility repairs.
- Perform other duties as assigned.
- High school diploma or equivalent.
- Two or more years of progressively responsible experience in administrative functions.
- Demonstrated ability to operate effectively under deadlines with tact and diplomacy.
- Strong interpersonal skills with the ability to communicate effectively orally and in writing.
- Experience using personal computers and associated software.
- Possess a valid driver's license.
- Ability to obtain and maintain Top Secret security clearance with lifestyle polygraph.
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Administrative Support Specialist
3 weeks ago
La Jolla, California, United States The Center for Communications Research - CCR-L: La Jolla Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Specialist to join our team at The Center for Communications Research - CCR-L: La Jolla. As a key member of our administrative staff, you will provide critical support to our staff members, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide...
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Senior Administrative Specialist
4 weeks ago
La Jolla, California, United States The Center for Communications Research - CCR-L: La Jolla Full timeJob SummaryThe Center for Communications Research - CCR-L: La Jolla is seeking a highly skilled Senior Administrative Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our staff, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesProvide administrative support in the...
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Caregiver Support Specialist
4 weeks ago
La Jolla, California, United States Wyndy LLC Full timeAbout the RoleThis role involves providing support and assistance to individuals in need. As a Caregiver Support Specialist, you will be responsible for helping with daily tasks, offering emotional support, and ensuring a safe and comfortable environment.Key ResponsibilitiesAiding with daily tasks and activitiesProviding emotional support and...
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Administrative Support Specialist
4 weeks ago
La Quinta, California, United States Desert Sands Unified School District Full timeAdministrative Assistant/Bilingual OpportunityWe are seeking a highly skilled and bilingual Administrative Assistant to join our team at Desert Sands Unified School District.Job Summary:The successful candidate will provide administrative support to our district office, utilizing their excellent communication skills and proficiency in both English and the...
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Administrative Support Specialist
4 weeks ago
La Verne, California, United States DirectedLINK Full timeJob SummaryDirectedLINK is seeking a highly organized and detail-oriented Administrative Assistant to support our team. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have experience with administrative tasks.Key Responsibilities:Provide administrative support to the team, including mail services, phone...
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Administrative Support Specialist
3 weeks ago
La Verne, California, United States GARY T & LORI L CHARLEBOIS Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our Financial Representatives. In this role, you will be responsible for answering phone calls, scheduling appointments, preparing documents, and maintaining an organized filing system. The ideal candidate will have excellent written and...
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Administrative Support Specialist
4 weeks ago
La Palma, California, United States ADVANTAGE AIR INC Full timeJob DescriptionWe are seeking an Administrative Assistant to provide exceptional support to our team. The ideal candidate will have previous experience in office administration and possess excellent written and verbal communication skills.Key Responsibilities:Draft and edit correspondences and other formal documentsPlan and schedule appointments and...
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Administrative Support Specialist
4 weeks ago
La Palma, California, United States ADVANTAGE AIR INC Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join our team at Advantage Air Inc. The ideal candidate will possess excellent communication skills, be highly organized, and have a strong attention to detail.Key Responsibilities:Provide administrative support to the team, including drafting correspondences and scheduling...
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Senior Systems Administrator
4 weeks ago
La Jolla, California, United States Salk Institute Full timeJob SummaryThe Salk Institute seeks a highly skilled Senior Systems Administrator to oversee technology infrastructure for research laboratories, administrative systems, and core technology services. This role involves managing physical, virtual, and cloud infrastructure, supporting critical IT systems, and offering consulting services for diverse computing...
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Administrative Support Specialist
3 weeks ago
La Mirada, California, United States Solid State Devices Inc Full timeWe are seeking a highly organized and detail-oriented Office Assistant to provide essential office support and assist with inventory inspection and management.The successful candidate will be responsible for ensuring smooth day-to-day operations, maintaining accurate records, and contributing to the overall efficiency of our organization.Key...
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Contracts Administrator Position
3 weeks ago
La Jolla, California, United States West Health Full timeJob Title: Contracts Administrator PositionJob Summary:West Health is seeking a skilled Contracts Administrator to join our team. The successful candidate will be responsible for drafting, reviewing, and negotiating contracts, as well as providing training and support on our contract management system.Key Responsibilities:* Assist with reviewing, drafting,...
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Senior Systems Administrator
3 weeks ago
La Jolla, California, United States Salk Institute Full timeJob SummaryThe Salk Institute seeks a highly skilled Senior Systems Administrator to oversee technology infrastructure for research laboratories, administrative systems, and core technology services. This role involves managing physical, virtual, and cloud infrastructure, supporting critical IT systems, and offering consulting services for diverse computing...
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IT Support Specialist
4 weeks ago
La Jolla, California, United States O'Gara Coach Company Full timeJob OverviewO'Gara Coach Company is seeking a skilled IT Assistant to provide top-notch support to our internal clients. As a key member of our IT team, you will be responsible for troubleshooting and resolving technical issues, deploying new technologies, and providing exceptional customer service.Key Responsibilities:Provide technical assistance and...
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La Jolla, California, United States Plastic Surgery Associates Full timeJob SummaryWe are seeking a highly skilled Front Office Coordinator/ Social Media Specialist to join our Plastic Surgery & Med Spa team. This role requires a unique blend of administrative and marketing expertise to drive business growth and brand awareness.Key Responsibilities:Manage front office operations, including scheduling patient appointments and...
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Neonatal Nurse Specialist in California
3 weeks ago
La Jolla, California, United States trustaff Full timeNeonatal Nurse Specialist in CaliforniaAre you passionate about delivering exceptional care to newborns and their families? As a Neonatal Nurse Specialist in California, you will have the opportunity to work with a renowned healthcare organization in the heart of La Jolla, CA.About This RoleThis is a unique opportunity to join a team of dedicated...
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Perioperative Nurse Specialist
4 weeks ago
La Jolla, California, United States Surgical Care Affiliates Full timePerioperative Nurse SpecialistWe are seeking a skilled Perioperative Nurse Specialist to join our team at Surgical Care Affiliates. As a key member of our multidisciplinary team, you will be responsible for assessing patient status throughout the perioperative episode of care and developing an individualized perioperative patient plan of...
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Diagnostic Imaging Specialist
3 weeks ago
La Jolla, California, United States OneStaff Medical Full timeWe are seeking a skilled Diagnostic Imaging Specialist to join our team at OneStaff Medical. As a Diagnostic Imaging Specialist, you will be responsible for operating MRI equipment to produce high-quality images for medical diagnosis and treatment.Key Responsibilities:Operate MRI equipment to produce high-quality imagesEnsure patient safety and comfort...
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Financial Manager
3 weeks ago
La Jolla, California, United States AppleOne Full timeAbout the RoleWe are seeking a highly skilled Financial Manager to join our team as a Grant Compliance Specialist. This role will play a vital part in the financial management of the tribal government, focusing on the accurate tracking and reporting of grant funds.The successful candidate will have strong organizational skills, attention to detail, and the...
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Perioperative Nurse Specialist
3 weeks ago
La Jolla, California, United States SCA Health Full timeAt SCA Health, we're dedicated to delivering high-quality patient care and exceptional outcomes. As a Perioperative Nurse Specialist, you'll play a critical role in ensuring the best possible experience for our patients.Key Responsibilities:Assess patient's preoperative status and develop an individualized plan of careCommunicate effectively with patients,...
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Travel Nurse RN Specialist
4 weeks ago
La Jolla, California, United States ALOIS Healthcare Full timeJob Title: Travel Nurse RN SpecialistALOIS Healthcare is seeking a skilled Travel Nurse RN Specialist to provide high-quality care to premature and severely ill newborn infants in our NICU.Job Requirements:Specialty: NICU - Neonatal Intensive CareDiscipline: RNShift: 12 hours, nightsEmployment Type: TravelResponsibilities:Providing round-the-clock care to...