Administrative Support Specialist

3 weeks ago


La Jolla, California, United States Institute for Defense Analyses Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Specialist to join our team at the Institute for Defense Analyses in La Jolla, CA. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our Center for Communications Research.

Key Responsibilities
  • Provide administrative support in the areas of Human Resources, travel coordination, security documents, and general administrative services.
  • Prepare documents, forms, and records on a timely and accurate basis.
  • Assist with administrative processing, including copying, mailing, distributing, and collecting forms.
  • Support staff with travel authorizations, reservations, and reimbursement processing.
  • Provide backup for other administrative areas, including travel, purchasing, accounts payable, property, and facility repairs.
  • Perform other duties as assigned.
Requirements
  • High school diploma or equivalent.
  • Two or more years of progressively responsible experience in administrative functions.
  • Demonstrated ability to operate effectively under deadlines with tact and diplomacy.
  • Strong interpersonal skills with the ability to communicate effectively orally and in writing.
  • Experience using personal computers and associated software.
  • Possess a valid driver's license.
  • Ability to obtain and maintain Top Secret security clearance with lifestyle polygraph.


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