Contracts Administrator Position
3 weeks ago
Job Summary:
West Health is seeking a skilled Contracts Administrator to join our team. The successful candidate will be responsible for drafting, reviewing, and negotiating contracts, as well as providing training and support on our contract management system.
Key Responsibilities:
* Assist with reviewing, drafting, and managing contract proposals within established guidelines.
* Manage the entire contract lifecycle, from drafting to execution, while maintaining confidentiality and updating templates and databases.
* Act as the primary liaison and point of contact with partners, collaborators, vendors, and internal departments for formal communications, submittals, and negotiations of new contracts or modifications.
* Collaborate with the Executive Team and external legal teams to maintain and renew intellectual property files.
* Communicate with internal business partners regarding contract risks and mitigation strategies and ensure contractual agreements are fit to purpose.
* Oversee the contract review process, ensuring accuracy, coordinating approvals, tracking status, and managing renewals.
* Analyze and interpret contract requirements, special provisions, and terms to ensure compliance with applicable laws, regulations, and company policies.
* Maintain and renew internal library of contract templates and language as appropriate.
* Develop accurate and compliant bid and change proposals, including preparing necessary representations and certifications.
* Train employees on contract processes and explain terms to managers to ensure compliance.
* Support Finance with contract-related purchase orders and legal approval.
* Provide legal support services efficiently, using discretion, or engaging external counsel as needed.
* Maintain organized digital and physical contract records, including proposals, contracts, and modifications.
* Exercise good judgment within established practices and policies, selecting methods and techniques to achieve solutions.
* Use initiative and discretion in accomplishing routine assignments with minimal supervision.
Requirements:
* Bachelor's Degree in Contract Management, Business Administration.
* Certificate from an ABA approved paralegal program preferred.
* Minimum 3-5 years of experience in contract management, contract administration, or a related legal or business role.
* Proven experience drafting, reviewing, negotiating, and managing a high volume of contracts.
* Strong understanding of contract law, legal terminology, and compliance requirements.
* Excellent written and verbal communication skills, with the ability to clearly explain contract terms and risks to internal teams and stakeholders.
* Ability to manage the full contract lifecycle, from drafting and negotiation to execution and compliance.
* Demonstrated organizational and time-management skills, with the ability to maintain detailed records and track contract statuses.
* Proficiency in contract management systems and related software (e.g., MS Office, Adobe Acrobat, document management platforms).
* Ability to analyze and interpret contract provisions, laws, and regulations, and assess their impact on business operations.
* Strong attention to detail with the ability to ensure contract accuracy and compliance with applicable laws and company policies.
* Proven ability to supervise and train teams.
* Strong interpersonal skills, with the ability to liaise with partners, vendors, and internal departments to facilitate negotiations and resolve contract issues.
* Ability to collaborate with senior leadership and external legal teams on high-level matters.
Benefits:
* Estimated compensation range: $90,000 - $110,000.
* Up to 10% Annual Performance Bonus.
* Hybrid Work Schedule (Must be located in San Diego).
* Comprehensive Benefits Package, including Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, Life Insurance, and a Flexible Spending Account.
* Generous 5% Retirement Plan Match.
* Professional Development Reimbursements.
* 15 Days of Paid Time Off plus 16 Paid Holidays.
Equal Opportunity Employer:
West Health Institute is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, color, religion, national origin, sexual orientation, gender, marital status, age, disability, or veteran's status.
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