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HR Coordinator Full Time

2 months ago


Cumberland Center, Maine, United States BJ's Wholesale Club Full time

About the Role

We are seeking a highly organized and detail-oriented HR Coordinator to join our team at BJ's Wholesale Club. As an HR Coordinator, you will play a critical role in supporting the administrative functions of the club, including participating in the hiring process, facilitating team member orientation, and maintaining HR records.

Key Responsibilities

  • Participate in the hiring process, including setting up second interviews and conducting new team member orientations
  • Facilitate and track training for all new hires, ensuring they are equipped with the necessary skills and knowledge to excel in their roles
  • Control comprehensive scheduling processes for all hourly team members, ensuring accurate and timely payroll
  • Ensure club performance management process, disciplinary process, and corresponding logs are maintained
  • Administer all personnel paperwork, including completing and processing new hire paperwork, hourly wage increases, hourly promotions, terminations, worker's compensation, and unemployment claims
  • Support club talent acquisition efforts by ensuring the in-club hiring table and all recruitment marketing materials are set to high standards
  • Conduct benefit orientations and facilitate communication of annual benefits open enrollment process
  • Process LOAs in coordination with LOA Specialist and outside vendor; address LOA/WC issues, explaining process, answering questions, communicating with Home Office, Lincoln Financial, or Sedgwick, logging incidents into Alert/LPMS
  • Maintain team member personnel and medical files
  • Answer team member questions or direct them to the appropriate company resources
  • Address non-complex team member relations issues and/or escalate such issues to the assigned manager, as appropriate
  • Handle team member confidential information with care
  • Gather ordering information and input Aruba orders
  • Ensure GOLD standard presentation of breakroom and HR office area daily
  • Provide needed support for team member recognition and engagement events as assigned by Club Manager/Assistant Club Manager
  • Ensure all legal compliance postings are posted and current
  • Responsible for HR self-audits for the overall club operational audit
  • Attend meetings (broadcasts/zoom) with Regional HR Business Partner and those as designated from Home Office
  • Maintain all HR communication boards
  • Handle additional administrative tasks as required
  • Maintain all club policies and procedures
  • Perform other duties as assigned, including working in other departments as needed

Requirements

  • Detailed oriented
  • Strong interpersonal and organization skills
  • Prior Human Resources, administrative, or clerical experience is preferred
  • Basic computer knowledge (MS Word, MS Excel, Email) required

Work Environment

  • Most of the time is spent moving about on hard surfaces
  • Occasionally may need to twist, lift, bend pull, reach and move files or boxes
  • Frequent time sitting at computer
  • Sometimes required to lift up to 30 pounds. May require lifting and moving heavy and/or awkward objects in excess of 30 pounds with assistance
  • Located in a comfortable indoor area with frequent exposure to temperature extremes and loud noises. There may be occasional exposure to cleaning agents