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HR Coordinator Full Time
2 months ago
About the Role
We are seeking a highly organized and detail-oriented HR Coordinator to join our team at BJ's Wholesale Club. As an HR Coordinator, you will play a critical role in supporting the administrative functions of the club, including participating in the hiring process, facilitating team member orientation, and maintaining HR records.
Key Responsibilities
- Participate in the hiring process, including setting up second interviews and conducting new team member orientations
- Facilitate and track training for all new hires, ensuring they are equipped with the necessary skills and knowledge to excel in their roles
- Control comprehensive scheduling processes for all hourly team members, ensuring accurate and timely payroll
- Ensure club performance management process, disciplinary process, and corresponding logs are maintained
- Administer all personnel paperwork, including completing and processing new hire paperwork, hourly wage increases, hourly promotions, terminations, worker's compensation, and unemployment claims
- Support club talent acquisition efforts by ensuring the in-club hiring table and all recruitment marketing materials are set to high standards
- Conduct benefit orientations and facilitate communication of annual benefits open enrollment process
- Process LOAs in coordination with LOA Specialist and outside vendor; address LOA/WC issues, explaining process, answering questions, communicating with Home Office, Lincoln Financial, or Sedgwick, logging incidents into Alert/LPMS
- Maintain team member personnel and medical files
- Answer team member questions or direct them to the appropriate company resources
- Address non-complex team member relations issues and/or escalate such issues to the assigned manager, as appropriate
- Handle team member confidential information with care
- Gather ordering information and input Aruba orders
- Ensure GOLD standard presentation of breakroom and HR office area daily
- Provide needed support for team member recognition and engagement events as assigned by Club Manager/Assistant Club Manager
- Ensure all legal compliance postings are posted and current
- Responsible for HR self-audits for the overall club operational audit
- Attend meetings (broadcasts/zoom) with Regional HR Business Partner and those as designated from Home Office
- Maintain all HR communication boards
- Handle additional administrative tasks as required
- Maintain all club policies and procedures
- Perform other duties as assigned, including working in other departments as needed
Requirements
- Detailed oriented
- Strong interpersonal and organization skills
- Prior Human Resources, administrative, or clerical experience is preferred
- Basic computer knowledge (MS Word, MS Excel, Email) required
Work Environment
- Most of the time is spent moving about on hard surfaces
- Occasionally may need to twist, lift, bend pull, reach and move files or boxes
- Frequent time sitting at computer
- Sometimes required to lift up to 30 pounds. May require lifting and moving heavy and/or awkward objects in excess of 30 pounds with assistance
- Located in a comfortable indoor area with frequent exposure to temperature extremes and loud noises. There may be occasional exposure to cleaning agents