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Administrative Operations Coordinator

2 months ago

Meridian, Mississippi, United States Comprehensive Care Behavioral Health Full time

Company Overview

We recommend providing detailed information here.

Position Overview

This is a full-time on-site position as an Administrative Operations Coordinator at Comprehensive Care Behavioral Health. The Administrative Operations Coordinator will manage administrative functions, oversee office workflows, handle financial plans, and ensure operational effectiveness.

Key Responsibilities

  • Exhibit exceptional organizational and multitasking skills.
  • Demonstrate strong communication and interpersonal abilities.
  • Utilize office software and equipment proficiently.
  • Possess experience in office administration or a related field.
  • Work independently and collaboratively within a team.
  • Support organizational functions by maintaining office systems and supervising personnel.
  • Ensure office services are maintained by organizing operations and procedures, preparing payroll, managing correspondence, designing filing systems, reviewing supply requests, and overseeing clerical tasks.
  • Establish protocols for the retention, protection, retrieval, transfer, and disposal of records.
  • Enhance office efficiency by planning and implementing systems, layouts, and procurement of equipment.
  • Set standards and procedures, measure outcomes, and make necessary adjustments.
  • Keep management informed by reviewing and analyzing reports, summarizing information, and identifying trends.
  • Maintain office personnel by recruiting, selecting, orienting, and training staff.
  • Achieve financial goals by preparing annual budgets, scheduling expenditures, analyzing variances, and initiating corrective measures.

Qualifications and Skills:

  • Proficient in common office software (Microsoft Word, Excel, etc.) and customer relationship management tools.
  • Ability to multitask, prioritize responsibilities, and maintain an organized office environment.
  • Strong written and verbal communication skills for effective interaction with employees, clients, and vendors.
  • Capable of identifying and resolving issues related to office operations, facilities, or personnel.
  • Build relationships with colleagues, manage conflicts, and foster a positive workplace atmosphere.
  • Experience in supervising staff, delegating tasks, and providing training and mentorship.
  • Ensure accuracy in documentation, financial transactions, and other administrative tasks.
  • Ability to manage budgets, track expenses, and ensure financial compliance.
  • Efficiently manage time and deadlines to ensure smooth office operations.
  • Ability to plan and coordinate office projects, such as relocations, events, or technology upgrades.
  • Comfortable with changing priorities and a dynamic work environment.

Education and Experience:

  • High school diploma, GED, or equivalent.
  • Two to three years of experience in an office management role.