Administrative Support Specialist

3 days ago


Birmingham, Alabama, United States 4P Consulting Inc. Full time
Job Title: Clerical and Administrative Support Specialist

The role of a Clerical and Administrative Support Specialist at 4P Consulting Inc. involves providing advanced clerical and administrative support to our office operations. The successful candidate will be responsible for ensuring the smooth running of daily administrative functions, supporting both staff and visitors with professionalism and efficiency.

Key Responsibilities:
  • Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate distribution to designated recipients in a timely manner.
  • Perform data entry tasks, updating records, spreadsheets, and databases, while maintaining accurate and up-to-date documentation.
  • Maintain office organization, including filing, photocopying, scanning, and ensuring orderly workspaces for efficient operations.
  • Greet visitors and guests with a warm and professional welcome, creating a positive first impression and fostering a welcoming atmosphere in the office.
  • Independently answer and direct incoming calls to the appropriate individuals or departments, providing assistance and relevant information as required.
  • Coordinate appointments, meetings, and events, using effective time management skills to support staff and visitors.
  • Overssee daily office tasks, such as ordering office supplies, managing inventory levels, and ensuring that all operational needs are met.
  • Utilize office software applications (such as Microsoft Office Suite) to carry out daily clerical and administrative tasks effectively.

Qualifications:
  • Previous experience in a clerical or administrative support role is preferred.
  • Strong organizational skills and the ability to manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external contacts.
  • Strong attention to detail and accuracy, especially in data entry and documentation management.
  • Ability to manage office inventory, order supplies, and keep track of office resources.
  • A friendly and approachable demeanor with excellent customer service skills.


  • Birmingham, Alabama, United States System One Full time

    Job TitleAdministrative Support SpecialistAbout the RoleWe are seeking an experienced Administrative Support Specialist to join our team in Birmingham, AL. As an Administrative Support Specialist, you will provide administrative support to multiple professionals, including managers, managing directors, and partners.Key ResponsibilitiesPerform administrative...


  • Birmingham, Alabama, United States The University of Alabama at Birmingham Medicine Full time

    Job Title: Administrative Support SpecialistThe University of Alabama at Birmingham Medicine seeks a highly skilled Administrative Support Specialist to provide essential administrative and business support services within the school of medicine. The successful candidate will work under minimal supervision, responsible for providing budget management,...


  • Birmingham, Alabama, United States PangeaTwo Full time

    Administrative Support Specialist OpportunityAbout the RolePangeaTwo is seeking an Administrative Support Specialist to join our team in Birmingham, AL. This role will provide administrative support to the brokerage team, underwriters, and retailers. The ideal candidate will have 2-3 years of experience in a team environment and a bachelor's degree in...


  • Birmingham, Alabama, United States 4P Consulting Inc Full time

    Job Title: Administrative Support Specialist">About 4P Consulting Inc.">4P Consulting Inc. is a dynamic consulting firm that offers tailored solutions to clients in the administrative support space.Salary Range: $35,000 - $45,000 per annum (dependent on experience)">Job Description:">"> Provide exceptional administrative support to our team members"> Develop...


  • Birmingham, Alabama, United States Birmingham City Schools Full time

    Job Title: Administrative Support SpecialistSalary Range: $25,239 - $33,942 (Classified Schedule #1 Level 4)This is an exciting opportunity to join Birmingham City Schools as an Administrative Support Specialist. As a key member of our team, you will provide administrative support to the school and instructional program.Perform general receptionist duties,...


  • Birmingham, Alabama, United States Alabama Department of Education Full time

    The Alabama Department of Education seeks a highly skilled Administrative Support Specialist to join our team. This role will be based in the Central Office, where you will play a vital part in supporting the operation of the school and instructional program.


  • Birmingham, Alabama, United States Wettermark and Keith Law Firm Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wettermark and Keith Law Firm in Birmingham, AL.The estimated salary for this position is $45,000 - $60,000 per year, depending on experience.Key Responsibilities:Provide administrative support to the disability claims department, including scheduling...


  • Birmingham, Alabama, United States Father Nature Landscapes Full time

    **Job Title:** Administrative Support SpecialistDescription:We are seeking a skilled and organized Administrative Support Specialist to join our team at Father Nature Landscapes. As a key member of our organization, you will be the first point of contact for our guests, providing exceptional customer service and ensuring a warm and welcoming experience.Key...


  • Birmingham, Alabama, United States The E Group Full time

    Job OverviewThe E Group is seeking a highly skilled Administrative Support Specialist to join their team in Birmingham, AL. This is an estimated 2.5-month contract position that offers a unique opportunity to utilize your exceptional administrative expertise to drive seamless operations and enhance organizational efficiency.In this role, you will provide...


  • Birmingham, Alabama, United States 4P Consulting Inc. Full time

    Job Description4P Consulting Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Birmingham, AL.This full-time position will be responsible for providing administrative support to the ADMA2 team, including organizing meetings, events, and travel arrangements.We offer a competitive salary of $45,000 -...


  • Birmingham, Alabama, United States 4P Consulting Inc. Full time

    Job Overview4P Consulting Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team.This role will be based at the Energy Center but may require occasional travel to downtown APC HQ for meetings.The ideal candidate will possess excellent time management skills, be able to multi-task, and have proficiency in...


  • Birmingham, Alabama, United States PANGEATWO Full time

    Become an integral part of PANGEATWO's team as an Administrative Law Support Specialist. This role involves ensuring the efficient running of our office and supporting our attorneys in their work.You will communicate with clients, locate and develop case-relevant information, and provide administrative support to our legal team. To succeed in this position,...


  • Birmingham, Alabama, United States Housing Authority of the Birmingham District Full time

    **About the Job**We are seeking a highly skilled Administrative Support Specialist to join our team at the Housing Authority of the Birmingham District.The ideal candidate will have a minimum of three years of professional experience in an administrative or office management role, with a strong background in providing diverse, complex, and comprehensive...


  • Birmingham, Alabama, United States LanceSoft Full time

    Job Title: Administrative Support SpecialistAbout LanceSoft:LanceSoft is a leading global staffing firm, committed to establishing human connections that drive careers and business growth. Our mission is to connect businesses with the right people and people with the right businesses without bias.Estimated Salary: $45,000 - $60,000 per yearJob Description:We...


  • Birmingham, Alabama, United States PANGEATWO Full time

    PangeaTwo's client is seeking an experienced administrative professional to join their team in Birmingham, AL.As an Administrative Support Specialist, you will play a crucial role in assisting the brokerage team, underwriters, and retailers with various tasks.The ideal candidate will have 2-3 years of experience in administrative or analytical roles, a...


  • Birmingham, Alabama, United States Energy Systems Southeast Full time

    HR Support and AdministrationAs a vital member of our HR team, you will provide administrative support, including maintaining employee personnel files, conducting regular audits, and assisting with benefits administration.Main AccountabilitiesConduct new employee orientation as neededPrepare materials for employee onboardingAssist in administering and...


  • Birmingham, Alabama, United States 4P Consulting Inc. Full time

    Job TitleSenior Administrative AssistantAbout the RoleWe are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive administrative support to multiple professionals. The ideal candidate will have a minimum of 10 years of administrative experience and a strong ability to thrive in a fast-paced, dynamic work...


  • Birmingham, Alabama, United States Childcare Resources Full time

    Job OverviewChildcare Resources, a leading non-profit organization in Birmingham, Alabama, is seeking an experienced Executive Administrative Assistant to provide high-level support to our team. As a vital member of our team, you will contribute to the success of our mission by performing various administrative tasks, maintaining calendars, scheduling...


  • Birmingham, Alabama, United States 4P Consulting Inc Full time

    About 4P Consulting IncWe are a leading consulting firm based in the United States, and we're currently seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing high-level administrative support to our clients.Salary InformationThe estimated salary range for this position is...


  • Birmingham, Alabama, United States Alabama Department of Education Full time

    **Job Summary**We are seeking an experienced and detail-oriented Clerical Assistant to join our team at the Alabama Department of Education. As a Clerical Assistant, you will provide administrative support to our school positions, ensuring the smooth operation of our daily tasks.**Salary and Benefits**The successful candidate will be rewarded with a...