Administrative Support Specialist
3 weeks ago
Job Title: Admin Assistant I
About the Role:
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Alexandria City Public Schools. As an Administrative Support Specialist, you will provide secretarial support to assigned Administrators or Departments, establishing and maintaining records, compiling and distributing materials and reports, and responding to inquiries from internal and external sources.
Key Responsibilities:
- Coordinates schedules, meetings, and activities to support Administrator/Department staff with operational tasks.
- Maintains various files and records (manual/computer; confidential/non-confidential) to provide documentation in accordance with administrative and legal requirements.
- Maintains all monies collected for accurate school financial records of Activity Funds.
- Monitors departmental activities and program components to ensure goals are achieved, target dates are met, and financial, legal, and administrative requirements are satisfied.
- Prepares written materials (reports, memos, letters) to document activities, provide written references, and convey information.
- Responds to inquiries from internal and external parties to provide information, facilitate communication, and offer direction.
- Supports administrative and department personnel with administrative functions.
- Assists other personnel as needed to maintain an efficient and effective work environment.
- Attends meetings and workshops to record events, convey information, and receive updates.
Clearances and Compliance:
- Criminal Justice Fingerprint/Background Clearance required.
- Tuberculosis Skin Test must be completed.
Estimated Salary: $45,000 - $60,000 per year, depending on experience and qualifications.
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