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Executive Assistant

2 months ago

Cottonwood Heights, Utah, United States SEARCH Group Partners Full time
Job Summary

We are seeking a highly skilled and organized Executive Assistant to provide exceptional support to our Managing Director and contribute to the efficiency of our firm.

Key Responsibilities
  • Act as the primary point of contact for executives, employees, clients, and external partners, ensuring seamless communication and information flow.
  • Manage the Managing Director's calendar, ensuring timely and accurate scheduling, and coordinating meetings, appointments, and events.
  • Prepare and distribute meeting materials, including agendas, minutes, and follow-up items, as well as draft and edit correspondence, reports, and presentations.
  • Provide administrative support, including data entry, record-keeping, and filing, ensuring accurate and up-to-date records.
  • Develop and maintain relationships with clients, vendors, and partners, ensuring excellent customer service and support.
  • Collaborate with the executive team to identify and prioritize tasks, ensuring effective use of time and resources.
  • Stay up-to-date with industry trends, best practices, and company policies, applying this knowledge to improve processes and procedures.
Requirements
  • Bachelor's degree or equivalent professional experience.
  • Excellent written and verbal communication skills, with the ability to adapt to different communication styles.
  • Proficiency in Microsoft Office, including Teams and Dynamics, with the ability to learn new software and systems quickly.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Ability to work independently, with a high level of autonomy, and as part of a team, with excellent collaboration and interpersonal skills.
  • Flexibility and adaptability, with the ability to adjust to changing priorities and deadlines.
  • Discretion and confidentiality, with the ability to handle sensitive and confidential information.
About SEARCH Group Partners

SEARCH Group Partners is a professional talent acquisition and consulting firm, providing a range of services, including temporary, temporary-to-hire, permanent placement, executive search, consulting, interim management transitions, on-site solutions, outsourcing, talent development, and human resources.

We believe in investing time in our clients and candidates, forging successful, professional, long-lasting relationships and partnerships. We represent an exclusive network of professionals and take the time to get to know every one of our clients and candidates personally.

We celebrate and support diversity and are proud to be an Equal Opportunity & Affirmative Action employer. We maintain records of the race and gender of applicants, as required by federal regulations, and ask that you indicate your gender, race, and ethnicity, if you choose to do so. This information will not affect your consideration for employment opportunities for which you are qualified.