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Administrative Support Specialist
2 months ago
Become a Vital Part of Our Facility as a Receptionist
Foster a Welcoming Environment and Deliver Administrative Support
Are you enthusiastic about creating a friendly atmosphere for visitors? As a receptionist, you will be essential in providing outstanding customer service and assisting with administrative tasks. If you possess a friendly demeanor, strong organizational skills, and the ability to thrive in a dynamic setting, we invite you to consider this opportunity.
Your Objectives:
- Outstanding Customer Interaction: Welcome guests warmly, offer refreshments, engage in pleasant conversations, and address their needs.
- Clear Communication: Manage multiple phone lines, direct calls to the correct personnel or department, and take precise messages.
- Visitor Guidance: Accompany guests when necessary, provide information about our services, and ensure adherence to facility protocols.
- Administrative Support: Assist with office tasks, maintain organized files, operate office equipment, and manage supply orders as required.
Your Duties:
- Welcome the public in a friendly and inviting manner
- Provide refreshments and engage in light conversation
- Direct calls to the appropriate personnel or department
- Accurately take messages and route them as needed
- Escort visitors to resident rooms or other designated areas
- Offer general information and directions regarding the facility
- Ensure compliance with facility rules and report any suspicious activities
- Assist in training new staff members
- Perform various administrative support tasks as required
Your Qualifications:
- Demonstrated experience in a similar role
- Ability to work independently while remaining motivated
- Customer service orientation with a welcoming attitude
- Strong skills in prioritization and time management
- Professionalism combined with efficiency and attention to detail
- Proficient in English
- High school diploma or equivalent
What We Provide:
- Competitive salary and comprehensive benefits package
- Opportunities for personal and professional development
- A supportive and diverse workplace
- Recognition for your contributions through various awards and programs
We are dedicated to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, ethnicity, gender, gender identity, age, disability, or veteran status. We encourage individuals with military experience, including active duty, veterans, reservists, and National Guard members, as well as military spouses, to explore our job opportunities.