Recruitment Coordination Specialist

2 weeks ago


Maple Grove, Minnesota, United States Apex Systems Full time

Apex Systems is seeking a hybrid Talent Acquisition Coordinator to support our client. This position involves a contract role where the candidate will play a vital part in the recruitment process.

Position Overview:

Job Title: Talent Acquisition Coordinator

Compensation: $19-$21.50/hour

Contract Duration: 12 months

Work Arrangement: Hybrid - 3 days onsite per week, with specific onsite requirements.

Training: Initial training period will be fully onsite for over 2 weeks.

Key Responsibilities:

  • Facilitate interview scheduling with candidates and hiring teams, manage travel arrangements, and maintain applicant tracking through Success Factors (ATS).
  • Perform various administrative tasks, including attaching resumes to calendar invites, contacting candidates, coordinating meetings, and managing documentation in SharePoint.
  • Act as a primary contact for internal and external stakeholders.
  • Engage in frequent communication that may involve sensitive information, requiring discretion and professionalism.
  • Address complex inquiries that may necessitate further research and follow-up.
  • Utilize independent judgment to make decisions under general guidelines.
  • Draft and refine documents (letters, memos, presentations) ensuring clarity, coherence, and grammatical accuracy.
  • Handle confidential information responsibly, ensuring appropriate sharing practices with internal and external parties.
  • Manage sensitive company information with the utmost confidentiality.

Qualifications:

  • High School diploma with a minimum of 1 year of experience in customer service, HR, administrative roles, or similar fields.
  • Strong attention to detail.
  • Customer service-oriented mindset.
  • Ability to think creatively and provide consultative solutions.
  • Professional demeanor and communication skills.
  • Familiarity with ServiceNow and AI scheduling tools is advantageous.


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