Financial Operations Specialist

1 week ago

Boise, Idaho, United States Jannus Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Financial Operations Specialist to join our team at Jannus Inc. This role will be responsible for providing internal customer support for payroll, payment, and cash deposit processes.

Key Responsibilities
  • Payroll Processing
    • Process semi-monthly payroll accurately and timely, including verification of timecards and expense reports.
    • Analyze and process legal wage garnishments, monitor and ensure accuracy of sick and vacation balances.
    • Responsible for understanding and utilizing ADP functionality, including custom reporting, and staying up to date with system changes.
    • Maintain current knowledge of payroll related regulations and practices.
  • Accounts Payable
    • Process accounts payable checks, including review for accuracy, adequate documentation, and account coding.
    • Reconcile credit card statements, gathering receipts from employee cardholders monthly.
    • Maintain W-9 documentation and vendor database.
    • Facilitate transition to electronic records, processes, and payments, maximizing system capabilities.
  • Cash Deposits
    • Reconcile and prepare bank deposits.
  • Benefits Administration
    • Update benefit eligibility/enrollments with vendors/providers.
    • Reconcile and initiate semi-monthly contributions for retirement, health savings accounts, and flex plans.
    • Reconcile and initiate vendor premium payments and employee withholdings for medical, dental, vision, life insurance, and supplemental insurance policies.
    • Assist with annual open enrollment process.
  • General Expectations
    • Maintain confidentiality of employee-specific and accounting information.
    • Meet established deadlines for payroll, accounts payable, and cash deposits.
    • Provide excellent customer service to all Jannus employees.
    • Must be generally available during business hours of 8:30 AM to 5 PM.
    • After role learned, hybrid flexible work schedule is possible on non-payment days.
    • Continuous review of processes and systems to maximize efficiencies.
    • Provide training for payroll, accounts payable, and cash deposit processes and develop documentation of processes as necessary.
Requirements
  • Genuine interest in the Jannus mission and commitment to diversity, equity, and inclusiveness.
  • Excellent written and verbal communication and customer service to Jannus staff and service partners.
  • Highly organized with ability to identify priorities while also being flexible to adjust those priorities based on the needs of the organization.
  • Ability to multitask in a fast-paced diverse environment with specific deadlines.
  • Ability to work independently in a time-sensitive environment.
  • Impeccable attention to detail for accuracy and demonstrated reconciliation skills.
  • Minimum 2 years of accounting-related experience (Blackbaud NXT accounting system experience preferred).
  • Payroll processing experience preferred (ADP experience preferred).
  • Detailed knowledge of payroll regulations and practices preferred, or demonstrated relevant experience to quickly learn.
  • Working knowledge of Microsoft Excel, Outlook, and Word.
  • Experience in accounting or bookkeeping for non-profits is a plus.
  • Complete a criminal history background check and credit check, post-offer.
  • Able to provide proof of State required auto liability insurance.
Education

Associate's degree or 2 - 5 years of relevant experience.

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