Project Coordinator

4 weeks ago


Framingham, Massachusetts, United States Hire10 Full time
Project Coordinator

As a Project Coordinator at Hire10, you will play a crucial role in ensuring the accuracy and completeness of project Request for Proposal (RFP) documents. Your responsibilities will include coordinating the internal distribution of RFP documents, compiling Project Information documents, and assigning scope of work to project estimators. You will also be responsible for managing the question and answer process with project owners and collaborating with subcontract Design Partners for Design-Build solicitations. Additionally, you will liaise with corporate departments to secure current insurance, bond, and tax information, and collaborate with Estimators to evaluate and analyze subcontractor/vendor proposals for accuracy in scope. Your proficiency in understanding construction documents and identifying potential construction issues will be essential in this role. You will also be responsible for preparing or reviewing vendor/subcontractor lists, solicitation formats, and bid analyses, and assisting in developing subcontractor call lists/logs, ensuring compliance with Small Business requirements. Furthermore, you will review or obtain pricing of General Requirements and major project scopes as needed, and aid the Scheduler in developing the overall project schedule. Your ability to ensure compliance with RFP Requirements and Federal Acquisition Regulations (FAR) will be critical in this role. Finally, you will prepare price proposal documents for Management review and approval, and facilitate the turnover of awarded projects to the Operations Team, including procurement assistance.

Key Responsibilities:

  • Coordinate internal distribution of RFP documents
  • Compile Project Information documents
  • Assign scope of work to project estimators
  • Manage question and answer process with project owners
  • Collaborate with subcontract Design Partners for Design-Build solicitations
  • Liaise with corporate departments to secure current insurance, bond, and tax information
  • Collaborate with Estimators to evaluate and analyze subcontractor/vendor proposals
  • Prepare or review vendor/subcontractor lists, solicitation formats, and bid analyses
  • Assist in developing subcontractor call lists/logs
  • Review or obtain pricing of General Requirements and major project scopes
  • Aid the Scheduler in developing the overall project schedule
  • Ensure compliance with RFP Requirements and Federal Acquisition Regulations (FAR)
  • Prepare price proposal documents for Management review and approval
  • Facilitate the turnover of awarded projects to the Operations Team


Requirements:
  • Proficiency in understanding construction documents and identifying potential construction issues
  • Capacity to manage multiple projects simultaneously
  • Proficient in Microsoft Office Suite (primarily Excel and Word)
  • Familiarity with On-Screen take-off software or similar tools
  • Experience with estimating software, particularly Sage Estimating (Timberline), is advantageous


Experience:
  • Experience leading project estimates/proposals
  • Experience in government project estimating is beneficial
  • Experience in training/mentoring junior staff is a plus


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