Merchandise Coordinator

4 days ago


Framingham, Massachusetts, United States Creative Cove Inc. Full time
Job Description

We are seeking a highly organized and detail-oriented Merchandise Assistant to join our team at Creative Cove Inc. The ideal candidate will have 2+ years of experience in a similar role and be able to support 2-4 Buyers and an AVP, Merchandise Manager with administrative and clerical functions.

Main Responsibilities:

Purchase Orders:

  • Prepare and write domestic and import purchase orders, ensuring accuracy and integrity of ASN/EDI PO information.
  • Partner with Planning & Allocation to expedite PO entry and follow through with P&A to ensure electronic PO's are addressed in a timely and accurate manner.
  • Track all PO's generated through the buyer worksheet system to ensure final PO has been received.
  • Assist in merchandise shipment follow up and problem solving for over/under shipments and vendor charge-backs/cost discrepancies.

Vendor Communication:

  • Communicate daily with vendors via telephone and email regarding purchase orders, allocations, problem solving, etc.
  • Field and screen telephone calls for PO and non-PO related matters, including prospective vendor inquiries and scheduling vendor appointments.

General Office Duties, Vendor Samples and Special Projects:

  • Fax, file, and photocopy PO's and other departmental forms, developing effective organizational techniques to support merchants and operations.
  • Organize reports for Buyers on a weekly basis, including Buyer Control File and On Order Inquiry.
  • Coordinate all travel arrangements weekly for 2-5 merchants and complete Merchandise Manager/Buyer itinerary paperwork, including scheduling market appointments.
  • Assist and support MAs and merchants outside of own area, including corporate buying offices as needed.
  • Coordinate and set up vendor and agent visits at the home office.
  • Assist in pre-production/production sample process, including tracking receipt of samples, setting up displays for buyer approval, and creating and maintaining binders, etc.
  • Maintain a pre-ticket address database and follow-up with the Planning department and vendors to resolve pre-ticketed merchandise problems.
  • Comply with Sarbanes Oxley requirements by obtaining Buyer and AVP, MM signatures on all PO's.
  • Perform special projects as assigned or directed.

Requirements:

The ideal candidate will have 2+ years of experience in a similar role and be able to work effectively in a fast-paced environment. Strong communication and organizational skills are essential for this position.



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