Transportation Manager

1 week ago

Richmond, Virginia, United States Collegiate Va Full time
Job Summary

We are seeking a highly skilled and experienced Transportation Supervisor to join our team at Collegiate School. The successful candidate will be responsible for overseeing the transportation program, ensuring the safe and efficient movement of students and staff.

Key Responsibilities
  • Manage the overall transportation program, including buses, service vehicles, and other passenger vehicles.
  • Resolve operational issues and coordinate with other departments as needed.
  • Maintain valid certificates, licenses, endorsements, and permits for drivers and vehicles.
  • Drive school-owned vehicles with or without passengers on a periodic basis.
  • Review and submit bi-weekly payroll through the school's payroll system.
  • Work with the risk manager to assess and mitigate risk within the transportation program.
  • Plan, schedule, and assign work for transportation staff to ensure proper distribution of assignments and adequate personnel and equipment.
  • Plan, direct, and control transportation services, reviewing and inspecting equipment and processes to ensure efficiency, safety, and sustainability.
  • Review, inspect, and evaluate work in progress to ensure completion as directed and scheduled.
  • Continually assess, audit, and evaluate the physical condition and performance of school-owned or leased transportation equipment.
  • Forecast and meet capacity needs to maintain fleet readiness and safety.
  • Maintain accurate inventory and records for all school-owned or leased transportation equipment.
  • Respond to and investigate accidents involving school-owned vehicles and rentals on and off campus.
  • Maintain and update all policies and manuals related to transportation.
  • Research and maintain an up-to-date knowledge base of safety best practices within the fleet maintenance and transportation industries.
  • Develop and implement new procedures and practices as needed for the school's benefit and train employees in new techniques, processes, and programs.
  • Develop cost-efficiency measures in transportation operations.
  • Conduct, develop, or assign training programs for departmental employees on effective operation and compliance with departmental and regulatory agency requirements.
  • Enforce life safety regulations and requirements.
  • Perform required pre/post-trip inspections, drive buses for school functions, and perform routine maintenance on school-owned or leased transportation equipment.
  • Make recommendations for the development of operational budgets.
  • Provide timely budget, vendor, contract, and invoice management.
  • Assist with various personnel functions, including hiring, promotion, employee evaluation, merit recommendations, disciplinary actions, time records, and vacation schedules.
  • Understand and affect emergency management planning and recovery.
  • Perform other necessary facilities duties as assigned.
Requirements
  • 5 years of comparable supervisory experience in fleet maintenance and transportation, including direct supervision of staff and program development.
  • Demonstrated working knowledge, skills, and expertise in fleet maintenance and transportation systems.
  • Working knowledge of transportation, safety, reservations, scheduling, and reporting methods, systems, and procedures.
  • Experience with SchoolDude and TripDirect platforms is a plus.
  • Demonstrated initiative in the development and implementation of fleet maintenance and transportation systems management procedures, programs, and strategies.
  • Excellent verbal communication and listening skills with high attention to clarity and detail.
  • Ability to take initiative and work independently and as part of a team.
  • Strong knowledge of cloud-based systems, word processing, and spreadsheet software, and Windows platform.
  • Experience in and commitment to the ongoing development and maintenance of an inclusive campus community.
  • Excellent reading, writing, and comprehension skills.
  • Ability to develop and maintain accurate records.
  • Strong organizational, analytical, and problem-solving skills.
  • Knowledge of and prior training involving Federal and State occupational hazard and transportation safety programs.
  • Ability to pass VDOT physical examination.
  • Valid Commercial Drivers License (CDL, Class B with passenger and air brake endorsement).
  • Associates Degree or higher preferred.
  • Valid Virginia driver's license.
Physical Requirements
  • Manual coordination, including finger dexterity, eye/hand/foot coordination, distinguishing between colors, climbing, balancing, stooping, kneeling, crawling, reaching, handling, fingering, feeling, depth perception, and hearing.
  • Ability to lift, lower, carry, push, and pull objects up to 50lbs unassisted.
  • May be subjected to extreme heat and cold temperatures.
  • Will be subjected to motor and/or machine noise.
Core Values

Collegiate School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender (including pregnancy), age, religion, national origin, ancestry, sexual orientation, disability, veteran or military status, marital status, genetic information, or any other status protected by law.

We are a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.

The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.

We do so with the help of a caring faculty and staff who also have opportunities to lead, serve, and shape the world, through the young lives they touch.

Below are just a few examples of some of the great advantages of working at Collegiate:

  • Excellent professional development opportunities for faculty and staff.
  • Collaborative working environment.
  • A rich employee package (which includes free lunch).
  • Opportunities for growth and leadership.
  • An environment that fosters creative and innovative instruction.

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