Current jobs related to Senior Administrative Coordinator - Norman, Oklahoma - InsideHigherEd
-
Certified Medication Aide
3 weeks ago
Norman, Oklahoma, United States Legend Senior Living Full timeLegend Senior Living - Certified Medication AideWe are seeking a dedicated and compassionate Certified Medication Aide to join our team at Legend Senior Living. As a Certified Medication Aide, you will play a vital role in ensuring the health and well-being of our residents by coordinating their medication administration and assisting with activities of...
-
Senior Systems Administrator, Financial Aid
4 days ago
Norman, Oklahoma, United States University of Oklahoma Full timeJob DescriptionThe Financial Aid Office at the University of Oklahoma is dedicated to simplifying the financial aid process and ensuring students have the necessary information to persist and succeed. We are seeking a highly skilled Senior Systems Administrator to join our team.Key ResponsibilitiesSupport and maintain Financial Aid systems, including Banner,...
-
Administrative Coordinator
1 month ago
Norman, Oklahoma, United States Oklahoma Department of Mental Health and Substance Abuse Services Full timeJob SummaryThis role provides administrative support to the Performance Improvement Department at the Children's Recovery Center of Oklahoma. The successful candidate will be responsible for providing various services to internal and external customers, including complex clerical duties, file management, and data entry.Key Responsibilities:Provide...
-
Administrative Coordinator
7 days ago
Norman, Oklahoma, United States University of Oklahoma Full timePetroleum Education at its BestThe Mewbourne School of Petroleum & Geological Engineering at the University of Oklahoma is renowned for its top-ranked petroleum education. Our industry-responsive curriculum, state-of-the-art laboratories, and renowned faculty provide students with a unique learning experience. As an Administrative Coordinator, you will play...
-
Certified Medication Aide
4 days ago
Norman, Oklahoma, United States Legend Senior Living Full timeJob Summary:Legend Senior Living is a proud provider of senior care services, and we are seeking a skilled Certified Medication Aide to join our team. As a Medication Administration Assistant, you will play a vital role in ensuring the health and well-being of our residents by coordinating their medication administration and assisting with activities of...
-
Certified Medication Aide
4 days ago
Norman, Oklahoma, United States Legend Senior Living Full timeAbout the Role:We are seeking a dedicated and compassionate Certified Medication Aide to join our team at Legend Senior Living. As a Medication Administration Assistant, you will play a vital role in ensuring the health and well-being of our residents by coordinating their medication administration and providing support with daily living...
-
Senior Food Services Coordinator
3 days ago
Norman, Oklahoma, United States University of Oklahoma Full timeJob SummaryThe University of Oklahoma is seeking a highly skilled and experienced professional to fill the role of Senior Food Services Coordinator. This position will be responsible for overseeing the daily operations of the food services department, ensuring the highest level of quality and customer satisfaction.Key ResponsibilitiesManage and supervise a...
-
Administrative Director
2 weeks ago
Norman, Oklahoma, United States University of Oklahoma Full timeJob Title: Administrative ManagerJoin the University of Oklahoma as an Administrative Manager, responsible for overseeing the Academic Success Center's operations, including human resources, payroll, budgeting, and financial planning. This role requires a strong leader who can provide support to the Associate Provost and ensure the smooth operation of the...
-
Administrative Manager
2 weeks ago
Norman, Oklahoma, United States University of Oklahoma Full timeJob Title: Administrative ManagerReporting to the Associate Provost, the Administrative Manager provides strategic support to the Associate Provost and oversees the Academic Success Center's operations, including human resources, payroll, budgeting, and financial planning, as well as general office management. The Administrative Manager serves as a liaison...
-
Weekend Front Desk Associate
4 days ago
Norman, Oklahoma, United States Legend Senior Living Full timeWe are seeking a skilled and friendly Weekend Receptionist to join our administrative team at Rivermont Independent Living, part of the Legend Senior Living family. As a Weekend Receptionist, you will play a vital role in providing exceptional customer service to our residents and their families, while also supporting the staff with administrative tasks.Key...
-
Senior Administrative Support Specialist
2 weeks ago
Norman, Oklahoma, United States InsideHigherEd Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Enrollment Management team. The successful candidate will provide administrative support to the team, ensuring the smooth operation of our office and contributing to the success of our division.Key ResponsibilitiesProvide administrative support to...
-
Nurse Coordinator
1 month ago
Norman, Oklahoma, United States Norman Regional Health System Full timeNorman Regional Health System is seeking a skilled Registered Nurse to join our team. As a Nurse Coordinator, you will play a critical role in coordinating patient throughput from all entry points of the healthcare system. You will maintain administrative continuity within the healthcare system in the absence of administrative staff and collaborate with...
-
Senior Capital Project Manager
4 days ago
Norman, Oklahoma, United States University of Oklahoma Full timeJob Description:We are seeking a highly skilled Senior Capital Project Manager to join our team at the University of Oklahoma. As a key member of our capital projects team, you will be responsible for managing the planning, design, and construction of capital improvement projects across our three main campuses.Key Responsibilities:Represent the University...
-
Administrative Manager
1 week ago
Norman, Oklahoma, United States University of Oklahoma Full timeJob SummaryThe University of Oklahoma is seeking an experienced Administrative Manager to provide support to the Associate Provost and oversee the Academic Success Center's operations. The successful candidate will have a strong background in accounting, finance, and business office management, with a proven track record of leading teams and managing...
-
Administrative Director for Spectrum Dominance
3 weeks ago
Norman, Oklahoma, United States InsideHigherEd Full timeJob SummaryThe University of Oklahoma is seeking an experienced Administrative & Operations Executive Director for Spectrum Dominance to join the Oklahoma Aerospace and Defense Innovation Institute (OADII). As the lead point of contact for assigned areas, this position will be responsible for all aspects of day-to-day operations, including policy...
-
Administrative Director for Spectrum Dominance
3 weeks ago
Norman, Oklahoma, United States InsideHigherEd Full timeJob SummaryThe University of Oklahoma Norman Campus is seeking an experienced Administrative & Operations Executive Director for Spectrum Dominance to join the Oklahoma Aerospace and Defense Innovation Institute (OADII). As the lead point of contact for assigned areas, this position will be responsible for all aspects of day-to-day operations, including...
-
Medical Office Coordinator
4 days ago
Norman, Oklahoma, United States Peak Behavioral Health Full timeJob DescriptionPeak Behavioral Health is seeking a highly skilled Medical Office Coordinator to join our team. As a key member of our multidisciplinary clinic, you will be responsible for providing exceptional customer service and administrative support to our patients and staff.The ideal candidate will have 2+ years of experience as a receptionist, with a...
-
Financial Analyst, GCOE Grant Administration
1 week ago
Norman, Oklahoma, United States InsideHigherEd Full timeJob Summary:We are seeking a highly skilled Financial Analyst to join our team at the Gallogly College of Engineering. As a Financial Analyst, you will be responsible for providing grant management, administration, and analysis for Gallogly College of Engineering faculty and staff.Key Responsibilities:Collects and analyzes data and prepares financial reports...
-
Nurse Coordinator
3 weeks ago
Norman, Oklahoma, United States Norman Regional Health System Full timeJob SummaryWe are seeking a highly skilled and experienced Registered Nurse to join our team at Norman Regional Health System. As a Nurse Coordinator, you will play a critical role in coordinating patient throughput from all entry points of the healthcare system.Key ResponsibilitiesCoordinate patient flow and ensure seamless transitions between...
-
Norman, Oklahoma, United States InsideHigherEd Full timeJob SummaryWe are seeking a highly skilled Financial Analyst to join our team at the Gallogly College of Engineering. As a key member of our team, you will be responsible for providing grant management, administration, and analysis for our faculty and staff.Key ResponsibilitiesCollect and analyze data to prepare financial reports for the collegeBalance grant...
Senior Administrative Coordinator
2 months ago
The Honors College plays a pivotal role within the University of Oklahoma, dedicated to fostering a rigorous and supportive academic environment for highly motivated undergraduate scholars.
Our close-knit community is committed to igniting a passion for lifelong learning and personal development through a rich interdisciplinary curriculum and a variety of programs.
The Honors College Administrative Support Specialist acts as the primary liaison for students, faculty, staff, and visitors to the college.
This role is essential for ensuring the smooth daily administrative functions of the Deans' office.
The Administrative Support Specialist provides crucial assistance for college programming initiatives, collaborating with faculty, staff, and students across the university.
In supporting college leadership, this individual will undertake various responsibilities to effectively fulfill the role.
The ideal candidate will uphold best practices in data management, workplace communication, and organizational effectiveness.
They will exhibit respect towards all members of the Honors College community and those who engage with it.
A strong work ethic and accountability as both a team member and an individual contributor are essential, along with a welcoming demeanor towards a diverse audience.
Key Responsibilities:
- Provide administrative support for the Honors College main office, including managing multi-line phone systems, routing calls, receiving office deliveries, monitoring and ordering supplies, and greeting visitors.
- Maintain confidential office files and assess office procedures, recommending improvements to enhance operational efficiency.
- Manage email correspondence for the Honors College, which may include drafting letters and creating content for newsletters and websites.
- Address student inquiries regarding Honors College requirements.
- Support college programs by preparing data, applications, and mailings, scheduling appointments, notifying students of awards, and overseeing related purchasing and funding processes in collaboration with the Director of Finance and Administration.
- Supervise and train student program assistants as needed.
- Assist in the preparation of annual budgets for programming and office needs.
- Contribute to college events and special projects as required, including supporting all aspects of the graduation process in coordination with the Assistant to the Dean.
- Update and maintain the Honors College website.
- Compile data and statistics, preparing reports as necessary.
- Process acceptance and deferral letters for all applications.
- Perform additional duties as assigned to ensure the successful execution of the role.
Required Qualifications:
- High School Diploma or GED.
- At least 12 months of experience in office, clerical, or administrative roles.
Skills:
- Exceptional oral and written communication abilities.
- Proficiency in Microsoft Office Suite.
- Strong customer service and general office skills.
- Detail-oriented with a focus on data accuracy.
- Ability to manage multiple projects and meet deadlines efficiently.
- Capacity to work independently and collaboratively.
- Commitment to maintaining confidentiality and safeguarding sensitive information.
Work Environment:
This position is based in a standard office environment, requiring prolonged periods of sitting, frequent communication, and the ability to manage tasks under pressure.
Department Preferences:
- Experience working with students and faculty.
- Strong office management capabilities.
- A welcoming and supportive attitude towards students and colleagues.
- Ability to quickly learn new systems and processes.
- Willingness to collaborate with supervisors and other departments.
- Critical thinking skills for data analysis and report preparation.
- Flexibility to handle a variety of tasks throughout the day.
Supervision:
This role may involve supervising student program assistants.
Special Instructions:
Final candidates may be subject to health testing policies as required by the university.
Equal Employment Opportunity Statement:
The University of Oklahoma adheres to all applicable federal and state laws, ensuring no discrimination based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or veteran status in any of its policies or practices.
