Compensation and Equity Specialist

2 weeks ago

Bodega Bay, California, United States CircleCI Full time
Job Overview

CircleCI is in the process of establishing a premier Payroll and Equity division aimed at fulfilling our operational and financial objectives while reflecting our core company values. The perfect candidate will be meticulous, motivated, and analytical. Exceptional communication abilities and innovative problem-solving skills are essential. We seek individuals who can enhance processes and swiftly integrate into the payroll function with minimal oversight, taking pride in contributing to the growth of our organization.

Payroll Responsibilities
  • Oversee the preparation of US bi-weekly/semi-monthly multi-state payrolls using ADP for both exempt and non-exempt personnel, ensuring accuracy and timeliness.
  • Manage the preparation of international monthly payrolls for countries including Canada, France, the UK, Ireland, the Netherlands, Germany, and Japan.
  • Coordinate with international payroll service providers to guarantee accuracy, compliance, and timely payroll processing, including annual payroll reporting.
  • Monitor the payroll email inbox, ensuring all inquiries and notices are addressed promptly and accurately.
  • Ensure adherence to US payroll tax regulations by managing federal and state tax notices, timely payroll reporting, and liaising with ADP and/or tax authorities as necessary.
  • Deliver an exceptional employee experience as the primary contact for all internal payroll inquiries, treating all staff with respect and maintaining a high level of trust in the payroll department.
  • Assist the accounting team during month-end close processes by providing support for payroll-related cash transactions and payroll liability journal entries, addressing inquiries as needed.
  • Collaborate closely with various teams within the People department (e.g., Benefits, People Operations) to effectively resolve issues and collectively enhance both departments.
  • Design, develop, and implement processes to address gaps that arise as the company continues to expand, in conjunction with our Accounting and People teams.
  • Maintain necessary procedures and internal controls related to payroll accounting.
  • Support the implementation and maintenance of payroll policies and procedures.
  • Regularly monitor and scan all incoming payroll correspondence at Headquarters.
  • Assist the payroll team with various projects, including year-end payroll filings, audit requests, and financial and tax reporting.
  • Support payroll system implementation requirements, including workflow design, user acceptance testing, training, and execution.
Equity Administration Duties
  • Document all equity award activities (grants, exercises, terminations, cancellations) within Carta for all locations.
  • Track equity pool reserves, exercises, and vesting events.
  • Assist in addressing equity award-related inquiries from employees.
  • Record stock transactions in payroll as necessary, ensuring that income and taxes related to employee equity activities (e.g., exercises, vesting) are accurately reflected on W-2s and taxes are remitted timely to tax authorities.
  • Collaborate with the People Team to ensure timely and accurate employee transactions and provide ad hoc support.
Qualifications
  • A minimum of 3 years of experience in a similar role, with a solid understanding of payroll and equity reporting.
  • Experience in either a late-stage private or public technology company is preferred.
  • Proven experience in processing both US and international payroll.
  • Familiarity with advanced Payroll & HRIS systems; experience with ADP and Workday is a significant advantage.
  • A BA/BS degree is required, with an emphasis in Accounting or Finance being a plus.
  • Basic knowledge of ERP systems is required; experience with Netsuite is preferred.
  • Strong proficiency in Microsoft Excel and collaboration within G-Suite.
  • Ability to maintain confidentiality, uphold high ethical standards, and exercise utmost discretion.
  • Capability to work collaboratively with others, fostering trust and respect across teams.
  • Excellent problem-solving and judgment skills, with a keen attention to detail and accuracy.
  • Strong communication and organizational skills, along with project management capabilities, and the ability to work under pressure.
  • Ability to manage and prioritize multiple tasks while meeting all deadlines.

CircleCI is committed to providing reasonable accommodations for individuals with disabilities to participate in the job application or interview process, perform essential job functions, and receive other employment benefits and privileges. Please reach out to request accommodation.

About CircleCI

CircleCI is the leading continuous integration/continuous delivery (CI/CD) platform, serving as the hub where code transitions from concept to delivery. As one of the most utilized DevOps tools, processing over 3 million jobs daily, CircleCI possesses unique insights into the operations of the most effective engineering teams and offers tools to help software companies successfully integrate AI into their commercial applications. Numerous companies, including Hinge, HuggingFace, and Samsung, utilize our platform to enhance engineering productivity, improve product quality, and accelerate market entry.

Founded in 2011 and operating with a global remote workforce, CircleCI is backed by several prominent venture capital firms.

CircleCI is an Equal Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.

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