Grant Business Specialist

2 weeks ago

Englewood, Colorado, United States CommonSpirit Health Full time
Job Summary

The Grant Business Specialist plays a critical role in managing multiple grants and contracts throughout the post-award life cycle, from award to close out. This position is responsible for ensuring grant expenditures are allowable, allocable, and responsible according to the terms of the grant contract, government regulations, and organizational policies.

Key Responsibilities
  • Grant/Contract Management and Compliance (30%)
    • Review all proposed grants budgets prior to submission to ensure consistency with proposal requirements; accuracy in the calculation of salaries, direct and indirect expenses; compliance with established regulations; and makes recommendations to program staff and grant developers for revisions when appropriate.
    • Prepare grant files, fund set-ups, and budget summaries for all new grants or contracts awarded.
    • Provide technical guidance to system, division, and local staff in relation to the administration of grants and contracts, including, but not limited to, aiding with interpreting grant agreements/contracts, and reviewing federal regulations.
  • Reporting and Invoicing (25%)
    • Ensure all grant/contract reporting and invoicing deadlines are met by maintaining a comprehensive deadlines reminder system.
    • Notify proper staff of pending report and activity deadlines and confirm that all reports are filed correctly and on time.
    • Review all grant expenditures for accuracy, appropriate supporting documentation, and compliance with grant/contract requirements and all appropriate laws and regulations prior to reimbursement requests.
  • Monitoring (25%)
    • Proactively identify compliance risks throughout the portfolio and advise program directors, support teams, and senior leadership on necessary actions.
    • Ensure grants and contracts are well administered.
    • Provide Program Director/Principal Investigator and support teams with general, administrative, compliance, and organizational procedures to support grant stewardship.
  • Audit (15%)
    • Maintain complete electronic auditable files for each award, ensuring that all appropriate documentation is current and readily available in a timely manner upon request.
    • Participate in CommonSpirit Health audits, including but not limited to Uniform Guidance audits and grantor site visits, acting as a main financial point of contact or as a resource when necessary.
  • Other duties as assigned (5%)
Qualifications

A minimum of three years successful professional experience in grant/contract accounting or management with federal, state, and private funding. Prefer experience in complex hospital system. Certified Grant Management Specialists (preferred).

Strong skills managing people, processes, and timelines. Proven ability to track and manage multiple projects and processes simultaneously in a deadline-driven environment. Basic understanding of accounting and Uniform Grant Guidelines 2 CFR part 200. Competency in project management. High level of initiative, attention to detail, and exceptional organizational skills. Ability to work under time-sensitive deadlines with minimal supervision.

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