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Senior Executive Assistant

2 months ago

San Francisco, California, United States AMS Staffing, Inc. Full time
Position Overview

AMS Staffing, Inc. is seeking a dedicated and experienced Executive Assistant to provide comprehensive administrative support. This role is essential in ensuring the smooth operation of our legal team and requires a proactive individual with a strong attention to detail.

Key Responsibilities:

  • Manage and streamline document production and administrative tasks for the attorney.
  • Draft and edit communications, including emails and memos, on behalf of the attorney.
  • Handle minor accounting duties, including liaising with the accounting department to review and process monthly invoices.
  • Efficiently manage the attorney's calendar, prioritizing appointments and addressing scheduling conflicts.
  • Coordinate meetings, including sending reminders and preparing necessary materials.
  • Oversee all aspects of meetings and travel arrangements, providing detailed itineraries and attending meetings as needed.
  • Act as a liaison for the attorney, making informed decisions and managing communications.
  • Monitor and respond to incoming emails and communications, organizing and prioritizing information effectively.
  • Prepare correspondence and collaborate with internal teams and stakeholders.
  • Utilize available services for document management and administrative support as necessary.
  • Handle sensitive and confidential information with discretion.
  • Perform additional duties as assigned.

Qualifications:

  • Extensive experience as an executive assistant or legal secretary, preferably in a professional services environment.
  • Proficient in Microsoft Word, Excel, and PowerPoint.
  • Familiarity with office systems and software.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Excellent verbal and written communication skills in English.
  • Ability to work independently and collaboratively with team members.
  • Strong problem-solving skills and attention to detail.
  • Commitment to maintaining confidentiality and professionalism.

This position offers a competitive salary and benefits package. We encourage interested candidates to submit their resumes for consideration.