Administrative Support Specialist
3 days ago
**About UTHealth Houston**
UTHealth Houston is a leading academic health center in the heart of Texas, providing top-notch healthcare education, innovation, scientific discovery, and excellence in patient care. As a world-renowned institution, we take pride in our commitment to excellence and strive to create an environment that supports the well-being of our employees.
**Job Description**
We are seeking a highly skilled and organized Administrative Support Specialist to join our team As an integral part of our department, you will provide general administrative support to a group of professionals under general supervision. Your primary responsibilities will include:
- Resolving routine inquiries and questions and responding to non-routine correspondence or telephone contacts within established guidelines;
- Composing correspondence and memoranda; preparing graphs, tables, and manuscripts; preparing reports and presentation materials;
- Scheduling and maintaining calendars and travel itineraries; coordinating related arrangements in compliance with all University, governmental, and/or grant policies and guidelines;
- Developing filing systems; maintaining files, records, and reports for assigned areas;
- Receiving, classifying, reconciling, consolidating, and/or summarizing documents and information;
- Compiling data from reports using required knowledge of departmental, project, and/or university policies and procedures;
- Scheduling meetings and rooms, inviting participants, and arranging refreshments and equipment as needed; may prepare and distribute meeting minutes;
- May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems;
- Screening calls and emails and receiving and directing visitors;
- Retrieving information from departmental and/or project records and may produce reports;
- Handles confidential information and sensitive issues;
- Provides back-up for other support staff as needed;
- May provide guidance and direction to lower-level staff; may train entry-level clerical staff; may lead support staff;
- May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operations;
- May be assigned routine budget or financial responsibilities by supervisor;
- May maintain or reconcile financial records/reports;
- Advises on policy and processes as assigned by supervisor; is responsible for making routine decisions and judgment calls;
**Requirements**
To be successful in this role, you must have:
- A minimum of four years of related work experience;
- Prior experience with scheduling, maintaining calendars, and travel itineraries;
- Prior experience preparing meeting materials or general reports preferred;
**Estimated Salary Range**: $45,000 - $60,000 per year, based on qualifications and experience.
**Benefits**
As a UTHealth Houston employee, you will enjoy a comprehensive benefits package, including:
- 100% paid medical premiums for full-time employees;
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year);
- The longer you stay, the more vacation you'll accrue;
- Longevity Pay (monthly payments after two years of service);
- Build your future with our awesome retirement/pension plan;
- We take care of our employees – offering free financial and legal counseling, free mental health counseling services, gym membership discounts, and access to wellness programs, and many more
**How to Apply**
If you are a motivated and detail-oriented individual looking for a challenging opportunity to grow with our organization, please submit your application today
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