Administrative Assistant

4 days ago


Garden City, Michigan, United States GrowthWorks Full time
Job Title: Administrative Assistant - Receptionist

GrowthWorks is seeking a highly organized and detail-oriented Administrative Assistant - Receptionist to join our Garden City team. As a key member of our team, you will provide exceptional customer service, manage administrative tasks, and support the growth of our organization.

Job Summary

This is a part-time position, working Monday-Friday, 9am-2pm, with some flexibility. The successful candidate will have excellent communication skills, be highly organized, and have experience in data entry and reporting.

Key Responsibilities
  • Provide exceptional customer service to visitors, clients, and staff
  • Manage administrative tasks, including data entry, reporting, and recordkeeping
  • Support the growth of our organization by providing administrative assistance to management
  • Utilize internal databases to assist in the development and monitoring of client files
  • Ensure accurate recordkeeping of incoming cash payments for bank deposits
  • Prepare, sort, and distribute incoming mail and mail outgoing letters and packages
  • Complete specific data entry, collection, and reporting processes as assigned
  • Exercise independent discretion to make recommendations for and execute the organization of office and equipment to improve the flow and ease of use
  • Coordinate with Plymouth Receptionist to monitor, order, and maintain office and maintenance supplies for Garden City location
  • Assist in orienting new staff to the Garden City location
  • Assist with preparation, set-up, and support for internal and agency meetings
  • Support and complete clerical tasks as requested by staff and management
Requirements
  • High school diploma or GED, bachelor's degree preferred
  • Two to three years' prior experience in a human services environment, as an administrative assistant or receptionist highly preferred
  • Excellent computer skills, including Excel spreadsheets and other database programs
  • Experience in data entry and reporting
  • Highly organized, self-directed, and detail-oriented with an assertive manner
  • Excellent internal and external customer service skills
  • Solid demonstrated experience using the MS Office Suite drafting communications, memos, and general correspondence
  • Excellent oral and written communication skills
  • The ability to multi-task, prioritize, and escalate concerns in a fast-paced, changing environment
Physical Requirements
  • Must be able to complete manual tasks involving dexterity to enter and retrieve data using computer systems, systems applications, and other office equipment
  • Ability to lift and transport materials/supplies up to 25 lbs. for internal documentation and recordkeeping, court support, and other administrative tasks


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