Construction Project Coordinator

3 weeks ago

Wallingford, Connecticut, United States Burns & McDonnell Full time
Job Summary

We are seeking an experienced Assistant Construction Manager to join our team. This role will assist the Construction Project Manager, Site Manager, and/or the Engineer Procure Construct (EPC) Project Manager or Program Manager with day-to-day management of project safety, quality, schedule, cost control, contracts, subcontractors, suppliers, procurement, proposals, estimates, documentation, turnover, client interface, field-based activities, and other duties required to execute Engineer Procure Construct (EPC) projects, construction management, and program management ventures.

Key Responsibilities
  • Assist in the development of internal and external project risk reviews with the Project Management team and consult with the Legal Department as required.
  • Coordinate and assist in the development and implementation of the Project Execution Plan, Quality Assurance Plan, Safety & Health Plan, Subcontracting Plan, Project Staffing Plan, Organization Chart, and Procurement Plan.
  • Contribute to the negotiation, approval, and execution of multiple types of prime contracts, subcontracts, purchase orders, and change orders.
  • Develop the project plan for site mobilization and demobilization and support the Construction Manager or Site Manager with implementation.
  • Secure applicable project permits required for the project.
  • Support development of and coordinate the potential bidders' registration and pre-qualification efforts on behalf of the Project team.
  • Prepare Request for Proposal (RFP), support detailed scope of work development, bid and selection process, creation of contract documents for the purpose of subcontractor and client contractor selection and award.
  • Support the implementation of multiple project specifications, drawing releases, and design changes.
  • Execute downstream contract administration, including Request for Information (RFI's), submittals, meeting minutes, change management, and claims mitigation.
  • Support project cost reporting, scheduling, work breakdown structures, project set-up and closeout, and field progress tracking processes.
  • Prepare information for and report project status, risks, schedule, costs, and cash flows at project and corporate level meetings to internal and external stakeholders.
  • Develop and distribute meeting minutes as needed.
  • Support the Prime Contract, subcontract, client contractor, and supplier invoicing process.
  • Establish, review, and implement the project documentation and filing systems and processes.
  • Verify the project, client contractor, and/or subcontractor's insurance, licensures, taxes/duties, and securities are in effect according to the project requirements.
  • Support and conduct project safety, quality, progress, and financial audits and assessments as required.
  • Facilitate the materials receiving and management process including inventory control, receiving of goods, storage, and transportation.
  • Collaborate with Superintendents and Site Managers to verify compliance of subcontractor's client contractors contract documents, safety and health requirements, quality, and schedule.
  • Facilitate the project turnover documentation, recordkeeping/retention, warranty, and project close-out processes.
  • Assist with maintaining compliance on all project-related activities by consistently applying company policies and procedures.
  • Assist with the development of project labor agreements with building trades as required.
  • Assist with onboarding of craft/field supervision as required.
  • Analyze composite crew rates to determine labor and equipment costs.
  • Work with field operations/craft HR team to appropriately staff projects.
  • Analyze and monitor labor burdens including craft classifications, benefits, and labor laws.
  • Maintain accurate craft classifications and craft progression records.
  • Assist with upholding standards of craft competency and training.
  • Estimate, forecast, and manage craft install unit rates, production rates to ensure earned value, schedule, change management, and ensure cost metrics are met.
  • Assist with applicable craft training.
  • Manage construction equipment to ensure adequate inventory to complete projects.
  • Perform other duties as assigned.
  • Comply with all policies and standards.
Requirements
  • Bachelor's Degree in Construction, Construction Management, Engineering, or a related field and 3 years of relevant construction experience required or applicable experience may be substituted for the degree requirement.
  • Excellent computer skills and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, and Access).
  • Experience with document control, scheduling, cost control, and project management software is preferred.
  • Excellent written and verbal communication skills and strong organizational skills.
  • Strong analytical and problem-solving skills, and attention to detail.
  • Ability to handle large volumes of work and multi-task in a fast-paced environment.
  • Multiple years of experience on construction project sites or executing program management in the industries of aviation, commercial, energy, government, manufacturing, oil and gas, process, transmission and distribution, transportation, or water is preferred.
  • A basic understanding of Generally Accepted Accounting Principles.
  • Must be able to meet the company's driving requirements.

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