Administrative Support Specialist

2 days ago


MN United States Fairview Health Services Full time
Job Summary

We are seeking a highly skilled Senior Administrative Assistant to provide exceptional support to our operations team at Fairview Health Services. This role will serve as a key resource for Administration and Nursing Administration, ensuring seamless day-to-day operations and providing a high level of customer service.

Key Responsibilities
  • Coordinate written and verbal communication to support daily operations, including greeting visitors, managing phone calls, and preparing presentations and reports.
  • Prepare agendas, notices, meeting materials, and minutes, as well as provide support for AV, catering, and travel arrangements for meetings.
  • Schedule and coordinate meetings, appointments, and manage calendars for department staff, including managers and directors.
  • Develop and implement office procedures to maintain systems and records, including preparing invoices, ordering supplies, and maintaining equipment.
  • Play a key role in the onboarding of new frontline nursing personnel and management of ongoing learning and certification requirements.
  • Assist other staff as needed to ensure no gaps in service to the leadership team.
Requirements
  • 3 or more years of administrative experience.
  • Notary or vocational/technical training or an associate's degree is a plus.
EEO Statement

Fairview Health Services is an EEO/AA Employer/Vet/Disabled. All qualified applicants will receive consideration without regard to any lawfully protected status.



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