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Administrative Support Specialist

2 months ago

Houston, Texas, United States MD Anderson Cancer Center Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the MD Anderson Cancer Center. As a key member of our administrative staff, you will provide exceptional support to our faculty and staff, ensuring the smooth operation of our department.

Key Responsibilities
  • Administrative Support
    • Coordinate and arrange meetings, conferences, and visitor itineraries, including reservations, catering, and preparation of conference materials.
    • Monitor physician schedules and maintain calendars according to faculty preferences.
    • Utilize electronic calendars for faculty and maintain backup or paper calendars as needed.
  • Travel and Expense Management
    • Make travel arrangements, including logistics and creation of travel packets.
    • Process expense reimbursements and maintain accurate records.
  • Communication and Correspondence
    • Prepare letters, memos, and other business correspondence.
    • Assist with PowerPoint presentations and maintain all medical license, DEA, Basic Life Saving, and visa information for faculty.
  • Protocol Regulatory Coordination
    • Prepare research-related protocols for review by CRC/IRB/IACUC, including initiation, submission, re-submission, and termination.
    • Keep assigned faculty informed on the status of each protocol and assume responsibility for the effective operation of research protocols.
  • Education and Experience
    • High school diploma or equivalent required.
    • Five years of administrative/secretarial experience required, with preferred Associate's degree, three years of required experience, and with preferred Bachelor's degree, one year of required experience.
Requirements
  • Must pass pre-employment skills test as required and administered by Human Resources.
  • Ability to work in a fast-paced environment and prioritize multiple tasks and responsibilities.
  • Excellent communication and organizational skills, with attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information.
Working Conditions

This is a full-time, non-exempt position, eligible for overtime pay. The work week is days, with a minimum salary of $45,000, midpoint salary of $56,500, and maximum salary of $68,000. The position is hybrid onsite/remote, with no relocation assistance available.