Administrative Assistant II

2 days ago

Hampton, Virginia, United States CMT Services Inc Full time
Job Summary

CMT Services, Inc. is seeking a highly skilled Administrative and Office Aide II to join our team. As a key member of our administrative support team, you will provide exceptional support to our HR Team and Office of the President and Student Affairs Team.

Key Responsibilities
  • Manage and provide confidential secretarial services, including booking rooms, producing agendas, and taking and transcribing minutes of meetings.
  • Manage incoming emails, calendars, post, expenses, purchase orders, and telephone calls for the Office of the President and Student Affairs Team.
  • Compose letters, draft documents, and carry out typing duties as required.
  • Devise, implement, and improve administration systems and procedures to meet departmental requirements.
  • Prepare, proof, and edit documents, correspondence, spreadsheets, and reports as directed, ensuring accuracy and meeting all established deadlines.
  • Maintain Team schedules and coordinate the working and volunteering of work-study and volunteers.
  • Complete critical aspects of deliverables and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans.
  • Maintain Team calendars of critical assignments and office functions, activities, and events to assure timely completion of tasks.
  • Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
  • Schedule, plan, and coordinate special events for the Office of the President and Student Affairs Team.
Requirements
  • A minimum of 3-4 years of experience in administrative or professional work.
  • Experience working in a customer service, fast-paced, results-driven, operational environment.
  • Applicants should possess financial aid experience, excellent customer service skills, experience managing projects with deadlines, and working collaboratively as part of a team.
Working Conditions

The work entails the performance of physical activities, including walking, standing, bending, stooping, and heavy lifting and carrying. The work will entail the individual to be able to concentrate and pay attention for long periods of time. The work will contain you in a stationary position for long periods of time; however, must have the ability to walk down systems in the field. This environment is indoors of the office. This is a fast-paced moving environment and must be able to collaborate well with others and proactively contribute to group objectives.

What We Offer

CMT Services, Inc. offers a dynamic and growing work environment, with opportunities for professional growth and development. We are an equal opportunity employer and welcome applications from diverse candidates.

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