Senior Payroll Administrator

3 days ago

Hastings, United States Hastings Insurance Full time
Job Summary

Hastings Insurance is seeking a highly skilled Senior Payroll and Retirement Administrator to join its Human Resources team. This role plays a critical part in ensuring the accurate processing of employee payroll and administration of our retirement plans.

Key Responsibilities
  • Process Hastings' total internal payroll, including timely and accurate completion of bi-weekly exempt and non-exempt payroll procedures in preparation for external processing through HRIS (UKG Pro).
  • Develop and complete biweekly and monthly pay data reports in support of Financial Accounting goals and objectives.
  • Maintain payroll record keeping to support the preparation of all required internal and external quarterly and/or annual reports per state and federal guidelines.
  • Provide training and technical expertise for payroll administration backup to ensure continuity of payroll.
  • Calculate and process special payrolls, including those associated with the Employee Incentive Compensation Plan and the 401(k) Discretionary Contribution Program.
  • Familiarize yourself with all legal and regulatory requirements regarding payroll to ensure compliance and avoid any financial and/or legal penalties.
Retirement Program Administration
  • Conduct 401(k) new employee orientation meetings.
  • Enroll new hires and newly eligible employees.
  • Process 401(k) contribution rate changes.
  • Verify accuracy for biweekly match calculations.
  • Coordinate periodic 401(k) employee communication meetings.
  • Serve as a technical resource for employees on Fidelity web applications.
  • Complete all year-end data compilation for Non-discrimination testing.
  • Coordinate the annual 401(k) external audit, including supplying required data, facilitating communication between all external and internal parties, and coordinating all audit meetings between outside auditors and Hastings.
  • Assist with the administration of the executive SESP, including serving as a communication resource, processing and verifying biweekly contributions/monthly statements.
Regulatory and Compliance

Familiarize yourself with all legal and regulatory requirements and changes regarding retirement plans to ensure regulatory compliance and to avoid any financial and/or legal penalties.

Employee Relations
  • Establish and maintain positive employee relations through networking with Hastings managers and employees.
  • Assist HR leadership in the development, maintenance, and implementation of HR and Company policies for the employee manual, administrative guide, and internal communications relating to payroll and retirement plans.
  • Serve as an internal HR representative or chairman on select Hastings Insurance employee committees.
Special Projects
  • Participate in or lead HR or Hastings corporate projects utilizing Hastings project management methodology.
  • Actively participate in professional development, i.e., continuing education or self-improvement.
  • Other duties as assigned by leadership, either verbally or in writing.
Candidate Requirements and Qualifications
  • Bachelor's degree in Business, Management, Human Resources, Accounting, or equivalent work experience.
  • Demonstrated PC skills, including advanced use of Microsoft Office products.
  • Experience processing hourly and salaried, multi-state payroll with UKG Pro (UltiPro) is highly desired.
  • Developed math aptitude.
  • Working knowledge and exposure to Human Resources terminology, information, and process flows.
  • Ability to organize, set priorities, complete multiple projects within established deadlines, and work with a sense of urgency while maintaining a strong attention to detail.
  • Excellent demonstrated verbal and written communication ability.
  • Ability to create and deliver effective presentations.

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