Facilities Operations Associate
2 weeks ago
- Job Title: Facilities Operations Associate (Part-Time)
- Position Type: Part-time contract
- Location: Seattle, WA (Onsite)
- Hours: 10:00 AM - 3:00 PM
- Schedule: 3 days per week, totaling 15 hours
- Preferred Days: Tuesday, Wednesday, and Thursday (flexibility available)
- Facilities include bike storage
Job Overview
- Seeking a dynamic and personable individual.
- Must possess excellent presentation skills as the first point of contact for visitors and colleagues.
- Ideal for a college student seeking part-time work.
Key Responsibilities
- Reception duties
- Support for facilities management
- Assistance with inventory and procurement
- Processing of mail (incoming and outgoing)
- Setup and catering for meetings and conferences
Reception Duties:
§ Handle all reception-related tasks, including managing calls and greeting visitors.
§ Professionally meet, greet, and announce visitors.
§ Receive and sign for deliveries at the reception area.
§ Ensure visitor identification aligns with security protocols and provide necessary safety information.
Facilities Management Support:
§ Monitor and respond to emails as directed by the Facilities Manager.
§ Maintain cleanliness and organization of office spaces, communicating additional cleaning needs as necessary.
§ Assist with the upkeep of office equipment, scheduling maintenance as required.
§ Coordinate with building management and vendors for repairs and maintenance.
§ Accompany vendors during their visits to the office.
§ Ensure vendor services meet quality standards.
§ Understand and assist with various facilities service processes to maintain high service levels.
§ Report any network issues promptly.
§ Support additional facilities service activities as needed.
Inventory and Procurement Assistance:
§ Manage courier services to ensure timely processing and delivery of items.
§ Oversee office supply inventory and place orders as necessary.
Meeting and Conference Support:
§ Ensure meeting rooms are equipped with necessary supplies and functioning equipment.
§ Conduct regular maintenance checks on meeting room equipment.
§ Provide support for large meetings, including catering and special equipment arrangements.
§ Maintain high housekeeping standards in all meeting and conference areas.
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