Pharmacy Technician Lead Procurement/Inventory Specialist

4 weeks ago

Chicago, Illinois, United States Veterans Affairs, Veterans Health Administration Full time
Job Summary

The Pharmacy Technician Lead Procurement/Inventory Specialist position is located at the Captain James A. Lovell Federal Health Care Center. The Pharmacy Department is comprised of six pharmacies across multiple campuses. Responsibilities include acquisition/requisition support, inventory management, budget management, property management, and recalls for the Pharmacy Department.

Key Responsibilities
  • Coordinate procurement and reconciliation of all micro-purchases.
  • Maintain and adhere to a drug and supply inventory system to ensure all six pharmacies maintain adequate functions.
  • Perform physical inventory of items utilized by the Pharmacy Department.
  • Assist in establishing departmental levels on items maintained in each Pharmacy.
  • Initiate requests, market research to obtain necessary information required for approval, and procurement at the small procurement or contract service center.
  • Maintain a cooperative working relationship with the VA Great Lakes Acquisition Center.
  • Exercise 'Storekeeper' authority to receipt for supplies and obtain signature from authorized service employee verifying each receipt.
  • Follow-up on delinquent deliveries, addresses all overages, shortages, damages, performance, and reconciliation processes.
  • Independently review all sources for pharmaceuticals and medical supplies and make product selection consistent with decisions of the VISN and local Pharmacy and Therapeutics Committee.
  • Report product in the facility affected by FDA Drug Recalls.
  • Serve as a resource regarding drug contract, source, and availability information for pharmacy staff, Pharmacy & Therapeutics Committee, and pharmaceutical representatives.
  • Assure procurement actions are executed in accordance with Federal Acquisition Regulations (FAR) and VA Acquisition Regulations (VAAR), and any applicable DoD regulations or requirements.
  • Requisition items through Servmart, GSA, SLA, DMLSS or excess programs from other government agencies.
  • Coordinate/finalize any shipping discrepancy or Quality Improvement Reports (QIR) that may be required.
  • Purchase card holder and comply with all the acquisition regulations, including Federal, VA, and local FHCC to include 8A, small business, Javits Wagner 0-Day Act, and mandatory sources.
  • Has delegated Contracting Officers responsibilities that encompass micro-purchases not to exceed the established single purchase limit (SPL) and prime vendor procurements in accordance with established contracts.
  • Maintain, adjust, assure fund control point balances are accurate and keep Fund Control Point Official informed.
  • Orient service employees, visitors, volunteers and students to supply procedures and drug control.
  • Independently assure that VA national procurement contracts are followed, coordinating vendor changes with other pharmacy staff.
  • Assist in the preparation of documentation required to obtain committee approvals (i.e. Equipment Committee and Total Force Management Committee).
  • Research and obtain information necessary for presentation at various FHCC meetings (i.e. Commodity Standards, Equipment Committee, Total Force Management Committee, etc.).
Requirements
  • U.S. Citizenship: Must be a citizen of the United States.
  • English Language Proficiency: Must be proficient in spoken and written English.
  • Certification: Pharmacy Technician Certification Board (PTCB), Certified Pharmacy Technician (CPhT), or National Healthcareer Association (NHA), Certified Pharmacy Technician (ExCPT).
  • GS-9 Grade Requirements: Specialized Experience: Must possess one year of creditable experience equivalent to the next lower grade level (GS-8), which is directly related to the position to be filled.
  • Knowledge, Skills, and Abilities (KSAs): Expert knowledge serving as a key resource advising others in their particular specialty area or section of the pharmacy.
  • Skill in analyzing data for self-driven (independent) performance improvement projects, workload analysis and statistical reports.
  • Skill in solving problems and implementing corrective actions to maximize outcomes in their program area.
  • Ability to maintain special accreditations and prepare for national reviews/inspections.
  • Ability to develop training programs and material for orientation, competency development and educational needs for regulatory requirements within the specialized pharmacy program area.
  • Knowledge of pharmaceutical and supply inventory requirements to ensure compliance with regulations and national/audit/inspections.
  • Knowledge of clinical specifications, characteristics and ordering processes of a wide variety of soft prosthetics and supply items.
  • Skill in managing specialized programs related to inventory including, but not limited to, specialty medications and supplies, All Hazards Emergency Cache Program, recalls, reverse distribution and pharmaceutical waste.

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