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Procurement Specialist

2 months ago


Philadelphia, Pennsylvania, United States Adams and Associates, Inc. Full time


Position Overview:


The Purchasing Agent is accountable for overseeing all procurement functions within the Center, ensuring that requests for goods and services from staff are addressed promptly and effectively, while adhering to both Company and Government regulations.




Leadership and Oversight:



This role includes the supervision and management of the Purchasing Clerk.

  • Ensures compliance with integrity protocols and prevents any manipulation of data.
  • Directs the Center's procurement operations through strategic planning, budget management, and staff training.
  • Sources goods and services in line with Company purchasing standards.
  • Evaluates vendors based on competitive pricing, service quality, and compliance with Federal Acquisition Regulations.
  • May provide direct oversight to purchasing personnel.
  • Aids the Finance and Administration Director in budget formulation and oversight.
  • Drafts purchase orders, subcontracts, lease agreements, and consultant contracts for various services and projects.
  • Establishes and maintains a qualified vendor list, ensuring representation from small, large, Veteran, Minority, and/or Female suppliers.
  • Utilizes federal supply schedules as necessary.
  • Monitors vendor compliance with quality benchmarks, delivery timelines, and contract stipulations, ensuring performance evaluations are conducted.
  • Collaborates with the Center's Finance department to verify pricing details.
  • Manages the Center's subcontract program to meet established goals.
  • Oversees construction, rehabilitation, and maintenance subcontracts in accordance with Federal and Company guidelines.
  • Adheres to all contractual obligations and Company procedures related to the procurement function.
  • Participates in weekly meetings with Finance, Property, and Purchasing teams to address vendor-related issues promptly.
  • Maintains necessary logs and databases, preparing and submitting required reports to the Company and Government.
  • Leads the bidding process for various procurement methods from initiation to completion.
  • Upholds exceptional customer service and communication, providing timely updates on purchase requests.
  • Accepts direction from the Center Director and other management personnel, including temporary assignments in different departments.
  • Performs additional duties as assigned.


Work Schedule:

Monday to Friday, 8 AM to 5 PM



Compensation and Benefits:
  • Annual salary starting at $40,000 - negotiable based on qualifications and experience
  • Comprehensive benefits package including medical, dental, life, and vision insurance, short-term and long-term disability, 401(k) plan, as well as holiday, vacation, and sick leave.



Required Qualifications



Education and Experience:

  • An Associate of Arts Degree from an accredited institution is mandatory.
  • A minimum of three to five years of experience managing contracts and subcontracts, with familiarity in Federal Acquisition Regulations preferred.
  • Proficiency in Microsoft Office applications is essential.
  • Physical capabilities include sitting, standing, climbing, walking, lifting, pulling, pushing, carrying, reaching, stooping, and crouching.
  • Must demonstrate the ability to lift 40 pounds and assess lifting loads to request assistance when necessary.

Adams and Associates, Inc. complies with the regulations outlined in 41 CFR §§ a), a) and a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals.