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Accounting Specialist

2 months ago

Portland, Oregon, United States Equilibrium Full time
About Equilibrium

Equilibrium is a pioneering firm that specializes in sustainability-driven asset investment strategies and products for institutional investors. Our innovative approach has led to the development of market-leading platforms in advanced agriculture infrastructure, encompassing regenerative crops, controlled environment foods, and waste-water-energy distributed infrastructure.

We have offices in Portland, OR, San Francisco, CA, and London, England, and are committed to creating an inclusive environment for all employees. Our team is dedicated to ensuring the success of our endeavors, and we believe that each employee makes a significant contribution to our success.

Job Summary

The Accounting Specialist is a vital member of the Finance & Operations department, responsible for executing the accounts payable cycle across the firm and its funds. This role involves assisting in the preparation of corporate general ledger closes, including preparing weekly bank reconciliations, recording general ledger entries, and reconciling balance sheet accounts.

The Accounting Specialist reports directly to the VP of Financial Operations and collaborates closely with the corporate and fund accounting teams, fund administrators, and the investment team. This position requires strong organizational skills, high attention to detail, and the ability to work effectively within a team to ensure accuracy and meet deadlines.

Key Responsibilities
  1. Perform routine accounts payable tasks for multiple entities, including receiving paperless invoices, bill review for appropriate documentation, bill entry in, approval initiation and follow up, and bill payment.
  2. Ensure bills are paid in a timely and accurate manner while adhering to firm policies.
  3. Process bi-monthly (and at times, ad hoc) check runs and set up payments via, wires, checks, etc. for domestic and international vendors.
  4. Manage vendor files and request W-9's.
  5. Establish and maintain relationships with new and existing vendors.
  6. Maintain files and documentation thoroughly and accurately in accordance with firm policy and standard accounting practices.
  7. Compile and generate annual Form 1099's.
  8. Assist in the preparation of monthly, quarterly, and year-end general ledger closes for multiple corporate entities, including preparing weekly bank reconciliations, recording general ledger entries, and reconciling/analyzing basic balance sheet accounts (e.g., prepaid expenses, notes receivable, etc.).
  9. Support accounts receivable duties, including preparing and sending accounts receivable invoices, monitoring aging, and receiving payments.
  10. Support maintenance of the general ledger and accounting records in compliance with U.S. GAAP; maintain, implement, and adhere to internal controls.
  11. Ensure that all necessary information is tracked and organized in a compliant and efficient way.
Qualifications and Experience
  • 1-3 years of general accounting experience required.
  • Accounts payable experience preferred.
  • Experience with general ledger functions and month/year-end financial close processes.
  • Strong proficiency with Sage Intacct,, and/or other accounting software.
  • Strong proficiency in Excel and MS Office software.
  • Solid understanding of accounting principles and practices.
  • Excellent English verbal and written communication skills.
  • Excellent analytical and problem-solving skills.
  • Ability to manage single and multiple projects simultaneously, while maintaining accuracy in work.
  • Ability to meet a constant stream of deadlines.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills with the ability to collaborate with all employees and vendors.
  • Ability to work independently and as part of a team, with a proactive approach to problem-solving.
Location and Travel

This is a hybrid role working a minimum of 3 days in-person at the Portland, OR office. Occasional minimal travel may be required.