Project Coordinator

1 month ago

Sunnyvale, California, United States Della Infotech Full time

As a key member of our project team, you will play a crucial role in ensuring the successful execution of IT projects. Your primary responsibility will be to assist the project manager in maintaining project plans, budgets, and key risks. You will also be responsible for gathering progress for tasks and assignments, revising project plans as needed, and communicating status to the project manager, team, and stakeholders.

Additionally, you will be responsible for preparing and maintaining all project documentation, ensuring accuracy and completeness in accordance with our PMO playbook standards. You will also resolve all open items during project closure, archiving information and documents, and complete a post-project lessons learned retrospective.

To be successful in this role, you will need to possess excellent time management and communication skills, be able to collaborate with external and internal teams to deliver results on deadlines, and have a good understanding of project management principles and methodologies.

Responsibilities include:

  • Assist project manager in maintaining project plans, budget, actions, and key risks.
  • Gather progress for tasks and assignments, and revise project plan as needed.
  • Regularly communicate status to project manager, team, and stakeholders.
  • Prepare and maintain all project documentation ensuring accuracy and completeness in accordance with PMO playbook standards.
  • Resolve all open items during project closure, archiving information and documents. Complete a post-project lessons learned / retrospective.
  • Develop and maintain effective working relationships with project sponsors, vendors, and key stakeholders.
  • Identify cost variances, key risks, and recommend corrective action.

Qualifications:

  • 3 years of experience supporting one or more moderately complex IT projects.
  • Excellent verbal and written skills.
  • Proactive problem solver and can-do attitude.
  • Ability to prioritize workload with competing priorities.
  • Passion to learn new tools and project management process.
  • Good understanding of project management principles and methodologies.
  • Proficient in using project management tools e.g. Smartsheet, Anaplan.
  • Expertise with MS office tools (Word, Excel, Outlook, etc.).

Desired:

  • Experience working in a PMO environment utilizing standards and best practices.
  • Experience supporting projects for implementing and upgrading collaboration tools (Zoom, Office360, Slack, Box, Lucid).
  • Understanding of IT roles and responsibilities.
  • Certified associate in project management (CAPM) certification from PMI.

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