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Guest Service Representative II

2 months ago


Groton, Connecticut, United States Navy Exchange Full time
Job Summary

Serve as the first point of contact for guests at a Navy Gateway Inn and Suites or Navy Lodge property, handling all stages of their stay, including special requests and resolving issues that may arise.

Key Responsibilities
  • Provide exceptional customer service, interacting professionally with guests, answering questions, and providing information about local attractions.
  • Assist guests with all requests, including room reservations, payments, and check-in/check-out processes.
  • Complete all mandatory training and fill in schedule gaps due to call-outs, no-shows, vacations, etc.
  • Communicate with lodging associates and chain of command regarding operations, guest issues, or situations requiring immediate attention.
  • Apply knowledge of standard operating procedures, processes, and rules governing patron eligibility.
  • Reconcile shift transactions, ensuring complete balancing while maintaining guest service.
  • Interact with guests, receive and resolve complaints, and refer unusual issues to immediate supervisor for assistance and/or resolution.
  • Operate a multi-line telephone system, record and deliver messages, and answer inquiries.
  • Responsible for inventory of all keys and other supplies, maintaining the front desk and lobby area clean and safe.
  • Utilize the Property Management System (PMS) to access guest information, retrieve reservation information, and change or cancel reservations as requested by guests.
  • May be required to retrieve Lost and Found items and contact guests regarding lost or found items.
  • Log trouble calls in the PMS and ensure the appropriate department is notified.
  • Relocate guests to a different room when required.
  • Operate POS to record sales from the convenience store, if applicable.
  • Ensure all wake-up calls are handled promptly and properly.
  • Securely maintain all records and access to guest safety deposit boxes, as applicable.
  • May be required to generate and print various reports from the PMS, including Expected Arrivals, Departure List, In-House Guest List, and Night Audit reports.
  • Complete all computer-generated reports as assigned and note any account discrepancies for corrective action by management.
  • Prepare Close Bank Report and receipts at the end of each shift, in accordance with established procedures.
  • Prepare end-of-day front desk reconciliations, identifying and addressing any discrepancies made throughout the day.
  • May be responsible for setting up and breaking down the complimentary self-service breakfast bar, assisting with preparing, displaying, and replenishing breakfast items available to guests during breakfast hours.
  • Ensure the surrounding area is returned to its original state and free of all leftover food by the end of designated breakfast hour.
  • May be required to assist in the laundry facility and issue deliver supplies to guests.
  • May be required to possess a valid state driver's license to travel to other lodging facilities as needed within the normal scope of duties.
  • Will be required to work all shifts, including weekends and holidays, as scheduled.
  • May be called upon to maintain operations during inclement weather and/or other emergencies for short periods of time during the absence of supervisor, GM, or AGM.
  • May be required to obtain NEXCOM Hospitality Group (NHG) front desk certification within 6 months of employment, as well as any other requirements.
Qualifications
  • One (1) year of general office clerical experience that demonstrated the ability to perform clerical duties satisfactorily.
  • One (1) year of progressively responsible experience related to the position to be filled.
  • Substitution of education for experience: Study completed in a college, university, or junior college above the high school level may be substituted on the basis of one-half academic year of study for 6 months of experience.