Document Control Specialist

1 week ago

Baltimore, Maryland, United States Johns Hopkins Medicine Full time
Job Summary

The Document Control Specialist will support Architecture + Planning and the Design & Construction Project Management departments for Johns Hopkins Health System (JHHS) and the School of Medicine (SOM).

This role will oversee the management, organization, and delivery of existing JHHS and SOM and future project final documentation. The successful candidate will also be responsible for implementing future documentation procedures and collaborating with department leadership, system core users, IT teams, and vendors.

Key Responsibilities
  • Manage document revisions and ensure that the latest versions are always available to project team members.
  • Archive and maintain historical project documents as required by company policies.
  • Establish policies and procedures regarding document storage, sharing, accessibility, and destruction of paper copies of final documents as required.
  • Serve as the primary Document Management System point of contact for internal leadership, Facilities Design & Construction, Facilities Architecture & Planning, Facilities Engineering & Operations, and 3rd party vendors on all issues to the system and related tools.
  • Assist Capital Finance team, Procurement team, and Accounts Payable team with project set up, project change orders, and project invoicing.
  • Develop a deep understanding and relationship with the operations and users of the system to guide Document Management System growth, customization, and utilization for the benefit of the organization.
Requirements
  • Bachelor's degree in a relevant field (construction management, engineering, or business) is preferred.
  • Proficiency in document management software and tools.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills.
  • Knowledge of construction industry standards, regulations, and terminology.
  • Ability to work effectively in a fast-paced, dynamic construction environment.
  • Valid driver's license required.
  • Minimum 2-4 years of experience in document control within the construction industry is highly desirable.

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