Document Control Specialist

4 weeks ago


Baltimore, Maryland, United States Johns Hopkins HealthCare Full time
Job Summary

The Document Control Specialist will support Architecture + Planning and the Design & Construction Project Management departments for Johns Hopkins Health System (JHHS) and the School of Medicine (SOM).

This role focuses on supporting the document management system, which is used to record and manage all existing and future project-related final documents.

The Document Control Specialist will oversee the management, organization, and delivery of existing JHHS and SOM and future project final documentation.

He/she will also be responsible for implementing future documentation procedures and working collaboratively with department leadership, system core users, IT teams, and vendors.

Key Responsibilities
  • Serve as application manager for the Facilities Project Document Management System for JHHS and the SOM.
  • Manage document revisions and ensure that the latest versions are always available to project team members.
  • Archive and maintain historical project documents as required by company policies.
  • Establish policies and procedures regarding document storage, sharing, accessibility, and destruction of paper copies of final documents.
  • Serve as the primary Document Management System point of contact for internal leadership, Facilities Design & Construction, Facilities Architecture & Planning, Facilities Engineering & Operations, and 3rd party vendors on all issues to the system and related tools.
Requirements
  • Bachelor's degree in a relevant field (construction management, engineering, or business) is preferred.
  • Proficiency in document management software and tools.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills.
  • Knowledge of construction industry standards, regulations, and terminology.
  • Ability to work effectively in a fast-paced, dynamic construction environment.


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