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Administrative Mail Coordinator

2 months ago

Washington, United States Didlake Full time
Job Overview

****Exclusively for candidates with disabilities or Rehabilitation referrals.****

Compensation: $17.51/hr

The Mail Operations Clerk is responsible for adhering to detailed procedures while executing a variety of repetitive clerical tasks. These tasks are performed in a specified or slightly altered sequence, including the organization and filing of documents within a comprehensive alphabetical system. Responsibilities may also include basic postings to individual accounts, mail handling, calculating and recording charges to departmental accounts, and operating essential office equipment such as photocopiers, facsimile machines, multi-line phone systems, and mailing devices. While specific subject-matter expertise is not required, the clerk must exercise judgment in selecting the appropriate procedure for each task.

Key Responsibilities:
  • Sorts incoming mail (first-class and bulk) according to designated mail codes.
  • Maintains daily mail counts to verify the arrival and delivery of all standard mail.
  • Delivers and secures signatures for all accountable mail to the designated recipient within two hours of receipt.
  • Conducts quality control checks to ensure mail is directed to the correct delivery location.
  • Distributes and collects mail during two scheduled deliveries each day.
  • Operates mailing software and equipment, including UPS WorldShip and CampusShip.
  • Ensures safety by adhering to equipment usage protocols and safety policies.
  • Completes all required training as mandated by Didlake.
  • Processes various types of accountable mail, including Federal Express and UPS.
  • Re-addresses undeliverable mail using available directories and databases.
  • Prepares outgoing interoffice and pouch mail for distribution.
  • Receives, sorts, and distributes newspapers to intended recipients.
  • Acts responsibly with Didlake and Government resources.
Benefits:
  • Healthcare, Dental, and Life Insurance
  • Vision Discounts
  • Short-Term Disability
  • Prescription Drug Program
  • Employee Assistance Program
Additional Offerings:
  • 401(k) Retirement Plan
  • Paid Leave
  • Paid Holidays
  • Direct Deposit
Didlake, Inc. is a non-profit organization dedicated to providing rehabilitation services. Our mission is to create opportunities that enhance the lives of individuals with disabilities. Since our inception, we have supported numerous individuals by offering training, job placement, and employment opportunities. We strive to provide meaningful and fulfilling work.

Qualifications:

Education:
  • High School diploma or equivalent with at least one year of experience in mailroom operations. Relevant experience may substitute for formal education.
Skills and Abilities:
  • Effective communication skills, including the ability to read, write, and understand English fluently.
  • Ability to recognize and sequence numbers and letters accurately.
  • Must present a positive and professional demeanor to colleagues and the public.
  • Familiarity with computers and basic keyboarding skills are essential.
  • Ability to obtain and maintain a security badge.