Staff: Advancement Coordinator

3 weeks ago


Cedarville, Ohio, United States Cedarville Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our Advancement team as a Constituent Record Coordinator. This 12-month, hourly staff member will be responsible for maintaining accurate demographic information in our database for Advancement-related constituents, including donors, alumni, and other stakeholders.

Key Responsibilities
  • Create, maintain, and link new individual, corporate, foundation, and educational institution records for constituents using information from research, returned mail, campus partners, update requests, and other sources.
  • Perform regular data maintenance projects within the database, including but not limited to duplicate record resolution and identification/removal of inaccurate and outdated constituent information; create queries and reports to aid this ongoing maintenance.
  • Work collaboratively with campus partners (Human Resources, Academic Schools and Departments, Athletics, etc.) to retrieve and upload relevant data into the constituent database.
  • Locate and verify constituent information using LexisNexis, Kindsight or other informational resources.
  • Compile prospect research using multiple online sources to identify donors with capacity and affinity for Cedarville; add relevant research information to a constituent's record.
  • Keep current on database best practices; assist the Director of Research and Reporting with developing and updating database record policies and procedures.
  • Perform occasional gift processing and receipting tasks.
  • Provide periodic administrative support to Research and Reporting and Advancement Operations leadership. This support includes but is not limited to facilitating phone and written correspondence with constituents, scheduling meetings, coordinating food for events, and assisting with supply purchasing and expense tracking.
  • Train and supervise student worker(s) in their daily tasks of database maintenance, as needed.
Requirements
  • Associate's degree (bachelor's degree preferred) in a related major or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
  • Exceptional skills in typing (45+ wpm)
  • Exceptional skills in Microsoft Word, Excel, and database software.
  • Excellent skills in problem-solving, interpersonal communications, and organization.
  • Energetic, detail-oriented, diligent; able to handle pressure.
  • Experience in maintaining high levels of confidentiality.
Working at Cedarville University

Cedarville University is a mission-led, Christian institution that transforms lives through excellent education and equipping students to stand for the Word of God and the Testimony of Jesus Christ. We offer a comprehensive employee benefits program, meaningful Christian community and fellowship, and a beautiful campus with modern facilities.



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