Director of Admissions and Operations

9 hours ago


Austin, Texas, United States University of Texas at Austin Full time
Job Summary

As the Director of Admissions and Operations, you will lead and direct the Admissions staff in daily operations and special events such as Interview Days and other recruitment activities. You will set performance goals, conduct staff evaluations, and foster a collaborative, mission-driven team environment. Additionally, you will advance professional development opportunities for team members and oversee the planning and execution of admissions-related events to ensure a positive experience for all participants.

Admissions Selection Committee Oversight
Oversee the scheduling, preparation, and facilitation of all Admissions Selection Committee (ASC) meetings, ensuring efficient operations and effective discussions.
Ensure that committee deliberations are conducted in compliance with policies and regulations, and that decisions are made with transparency and integrity.

Policy Development and Compliance
Implement admissions policies and procedures.
Ensure compliance with institutional policies as well as state, federal, and accreditation requirements.

Documentation and Training
Ensure that all individuals involved in the selection process receive the appropriate training for their specific roles.
Update all training and supplemental materials provided to participants in the selection process on an annual basis.

Communications and Outreach
Manage all communications with applicants, including recruiting publications, email correspondence, and in-person meetings.
Oversee communications with potential applicants, accepted students, those denied admission, and those on the waitlist.

Collaboration with External Partners
Actively engage with the Texas Medical Dental School Application Service (TMDSAS), the Joint Admissions Medical Program (JAMP), and the Office of Graduate Admissions (GIAC) to ensure seamless processing and sharing of applicant data.
Collaborate closely with undergraduate health professions advisors across the state to keep them informed about Dell Medical School's admissions requirements and the desired attributes of successful applicants.

Systems Administration, Data Analysis, and Reporting
Maintain a strong relationship with the admissions software vendor to ensure that the system and workflows accurately support the admissions process.
Ensure that all published content complies with legal and regulatory requirements.

CRM Software Support
Manage and maintain the admissions CRM software, ensuring it effectively supports recruitment, communication, and admissions processes.
Provide troubleshooting assistance and coordinate with the vendor to resolve any system issues or technical problems.

Other Responsibilities
Conduct technical and statistical analyses of admissions data to guide decision-making and improve recruitment strategies.
Prepare reports and data presentations for leadership, offering insights into admissions trends and outcomes.

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