Administrative Coordinator

3 weeks ago


Apopka, Florida, United States 1st Select Staffing Full time
Job Summary

This is a contract to hire role located in Apopka, FL. The scope of this job will include coordinating meetings and developing strategies to see projects through from beginning to end in electrical contracting. In addition to attending meetings and taking minutes, receiving project documents, submittal processes, closeout documents, and compiling a summary that includes a project plan, target date, and list of responsibilities and responsible person. The ideal candidate will assist in managing the tracking, delivery, and inventory of all electrical material, equipment, supplies, consumables, tools, and equipment rentals. Regular, predictable attendance is essential for satisfactory performance.

Key Responsibilities
  • Manage the schedule for the Operations Manager
  • Manage the schedule for the service technicians
  • Document hours worked of technicians (daily time)
  • Manage the service calls for Residential and Commercial Clients
  • Process and order material requests
  • Pull permits
  • Schedule inspections
  • Track progression of the job(s)
  • Record daily progress of the jobs (Daily Reports)
  • Track the profitability of the job
  • Create service ticket(s)
  • Must be willing to be trained on Administrative/Service software
  • Must have Microsoft Office 365 Experience with emphasis on Excel and Power point.
Requirements
  • 5 years of administrative work
  • Required education: High School Diploma or Equivalency
  • Required Language: English, bilingual in Spanish
  • Work Authorization: U.S. Citizen or proof of eligibility to work in the U.S.
  • Knowledgeable of electrical commodities (preferred)
  • This is an in-office position (no remote or hybrid)
  • Experience in construction preferred


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