Senior Executive Coordinator

5 days ago


Charlotte, North Carolina, United States Martello Re Limited Full time
We are seeking a Senior Executive Coordinator to support the CEO and other members of the Executive Leadership Team at Martello Re Limited. As a key member of the team, you will provide high-level administrative support, manage complex calendars, and ensure seamless execution of various projects. This role offers an exciting opportunity to join a dynamic organization and contribute to its growth and success.

About the Role

This role requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills. You will work closely with the Executive Leadership Team to provide administrative support, coordinate meetings and travel arrangements, and maintain accurate records. Your strong understanding of financial management and ability to work independently will also be valuable assets in this role.

Responsibilities

  • Provide high-level administrative support to the CEO and other members of the Executive Leadership Team.
  • Manage complex calendars, schedule meetings, travel, and daily activities across multiple time zones.
  • Track expenses and prepare expense reports for reimbursement in accordance with company policy.
  • Support Executive Leadership Team as needed in preparing for internal or external meetings, conducting research, and other similar tasks.
  • Assist with task tracking, coordination, and driving follow-ups. Write individualized correspondence and other documents as requested.
  • Operate with exceptional attention to detail, anticipating potential changes or shifts in priorities amidst simultaneous demands for attention.
  • Manage organizational communication, scheduling, and planning for key internal events such as board meetings, staff meetings, and managers' meetings. Receive and triage incoming written communications to appropriate staff and facilitate response or action to be carried through by Executive Leadership as needed.
  • Perform additional duties as assigned by Executive Leadership Team.

Requirements

  • Bachelor's degree in business administration or related field preferred.
  • At least five years of related experience required.

Working Conditions

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Salary and Benefits

The estimated annual salary for this role is $90,000 - $120,000, commensurate with experience, plus bonus and benefits package. Prolonged competitive compensation and benefits package commensurate with experience. This is a full-time position located in Charlotte, North Carolina.

Travel Requirements

Periodic travel to Martello Re offices for internal meetings, as needed.


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