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Reception Coordinator

2 months ago

New York, New York, United States Gagosian Full time

Position Overview

The Reception Coordinator plays a vital role in ensuring the smooth operation of the gallery's front desk and reception area. This position requires a professional demeanor and the ability to manage multiple tasks efficiently.

Key Responsibilities

  • Oversee the reception area, handling incoming and outgoing calls with a courteous and professional attitude.
  • Support gallery events, openings, and meetings by preparing necessary materials such as beverages, room bookings, and press information.
  • Maintain and update the auction calendar, ensuring all relevant auction details are tracked.
  • Assist the Publications Department with the logistics of warehouse shipments.
  • Manage and maintain the gallery's database effectively.
  • Compile financial reports for the gallery, ensuring credit card receipts are organized and shipping invoices are processed.
  • Foster relationships by learning the names and faces of industry contacts.
  • Engage with gallery staff, interns, and clients at various levels.
  • Handle mail distribution and organization for the team.
  • Ensure the reception area remains clean and welcoming.
  • Coordinate overnight shipments, messenger deliveries, appointment bookings, supply orders, and security arrangements.
  • Be available for after-hours work during special client viewings and events.
  • Assist colleagues with various projects as needed.

Qualifications

  • A Bachelor’s or Master’s degree in Art History or a related discipline.
  • A minimum of one year of experience in a gallery or museum setting, including internships.

Employment Type

This is a Full-Time/Regular position.

Compensation

Salary will be based on experience, accompanied by a comprehensive benefits package, including two weeks of paid vacation that increases with tenure.

Equal Opportunity Statement

We are an Equal Opportunity Employer M/F/D/V, dedicated to providing equal opportunities to all current and prospective employees.

Health and Safety Commitment

Employee health and safety are paramount; therefore, we adhere to all relevant health guidelines.