Administrative Manager

2 weeks ago

Astoria, New York, United States City of New York Full time
Job Title: Administrative Manager

Join the City of New York Department of Health and Mental Hygiene as an Administrative Manager and contribute to the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety, and well-being for New York City families and children.

Job Summary:

The Administrative Manager will provide critical support to the Bureau of Maternal Infant & Reproductive Health (BMIRH) by managing purchase requisitions, overseeing supplies and equipment deliveries, and approving invoices. The successful candidate will also supervise an OTPS Coordinator and manage the workload of a subordinate.

Responsibilities:
  1. Manage purchase requisitions submitted to the Office of Purchasing via the ConTrak-Purchasing System and oversee and submit purchase requisitions required to be processed via the PASSPort System.
  2. Verify supplies and equipment deliveries are received, reconcile orders, and approve invoices (purchase order and contractual) for the division utilizing the PAYRS and PASSPort Systems.
  3. Manage and maintain office supplies inventory for Central Office, including oversight of division-wide WB Mason orders submitted by Bureau Liaisons.
  4. Manage check requests and personal reimbursement requests for miscellaneous expenses, including MetroCards submitted to Fiscal Management.
  5. Work with Fiscal Management to review outstanding encumbrances on the Aging Report and liaise with programs and vendors to determine which open balances should be decreased.
  6. Supervise OTPS Coordinator and manage workload of subordinate.
  7. Assist the Director of Administrative Services and Procurement Unit whenever needed.
Why Work for Us:

The City of New York offers a wide range of benefits, including premium-free health insurance, a public sector defined benefit pension plan, and a tax-deferred savings program. Additionally, employees may be able to work from home up to two days a week, depending on their position.

The NYC Health Department is committed to providing a work environment that is free from discrimination and harassment based on any legally protected status or protected characteristic. We strive to create a diverse and inclusive workforce that reflects the communities we serve.

  • Bilingual Administrative Assistant

    2 weeks ago

    Astoria, New York, United States The New York Foundling Full time

    {"title": "Job Description", "content": "Job SummaryWe are seeking a highly skilled and detail-oriented Bilingual Receptionist to join our team at The New York Foundling. As a key member of our support staff, you will provide exceptional customer service, manage front desk operations, and perform various administrative tasks.Key ResponsibilitiesProvide...

  • Administrative Assistant

    1 month ago

    Astoria, New York, United States Mount Sinai Health System Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Nursing Education team at Mount Sinai Queens. The successful candidate will provide administrative support to our nursing staff, ensuring the smooth operation of our department.Key ResponsibilitiesProvide exceptional administrative support to nursing staff,...

  • Bilingual Administrative Assistant

    3 days ago

    Astoria, New York, United States The New York Foundling Full time

    {"title": "Job Description", "content": "Job SummaryWe are seeking a highly skilled and multilingual Bilingual Receptionist to join our team at The New York Foundling. As a key member of our support staff, you will provide exceptional customer service, manage front desk operations, and perform various administrative tasks with a high level of accuracy and...

  • Administrative Assistant

    3 weeks ago

    Astoria, New York, United States Mount Sinai Health System Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Nursing Education team at Mount Sinai Queens. The successful candidate will provide administrative support to our nursing staff, ensuring the smooth operation of our department.ResponsibilitiesProvide exceptional administrative support to our nursing staff, including answering...

  • Administrative Assistant at LGA Airport

    1 month ago

    Astoria, New York, United States Villa Restaurant Group Full time

    {"Job Title": "Administrative Assistant", "Job Summary": "We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at LaGuardia Airport. The successful candidate will play a pivotal role in facilitating the onboarding process for new hires, ensuring compliance with Port Authority badging requirements, and assisting with...

  • Administrative Assistant

    4 weeks ago

    Astoria, New York, United States Mount Sinai Health System Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Nursing Education team at Mount Sinai Queens. As a key member of our team, you will provide administrative support to our nursing staff, ensuring the smooth operation of our department.ResponsibilitiesProvide exceptional administrative support to our nursing...

  • Administrative Assistant

    1 day ago

    Astoria, New York, United States Villa Restaurant Group Full time

    Job Details Job Overview: Villa Restaurant Group is seeking a highly organized and detail-oriented Administrative Assistant to join our team at LaGuardia Airport. As the first point of contact for new hires, you will play a pivotal role in facilitating the onboarding process and ensuring compliance with Port Authority badging...

  • Windows Network Administrator

    3 weeks ago

    Astoria, New York, United States Neteam Solutions Full time

    Job OpportunityWe are seeking an experienced MSP Technician to join our team at Neteam Solutions, an Information Technology company based in Astoria, NY.Key Responsibilities:Administer Windows-based networks with expertise in desktop support, Active Directory, and Office 365 administration.Manage Windows desktop and server operating systems, including...

  • Facilities Manager

    3 days ago

    Astoria, New York, United States HANAC Inc Full time

    Job Title: Facilities CoordinatorHANAC, Inc. is a New York City-based social services organization with a rich history of serving vulnerable populations. We are seeking a detail-oriented and organized Facilities Coordinator to oversee various aspects of property management, security policies, and building operations.Key Responsibilities:Update and maintain...

  • Medical Assistant I

    4 weeks ago

    Astoria, New York, United States Mount Sinai Health System Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant I to join our team at Mount Sinai Queens. As a Medical Assistant I, you will provide clinical office support to physicians and surgeons, and perform patient care and administrative duties necessary to deliver quality patient care.ResponsibilitiesProvide clinical support to physicians and surgeons,...

  • Medical Assistant I

    4 weeks ago

    Astoria, New York, United States Mount Sinai Health System Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant I to join our team at Mount Sinai Queens. As a Medical Assistant I, you will provide clinical office support to physicians and surgeons, and perform patient care and administrative duties necessary to deliver quality patient care.ResponsibilitiesProvide clinical support to physicians and surgeons,...

  • Facilities Operations Manager

    1 month ago

    Astoria, New York, United States HANAC Inc Full time

    Facilities Coordinator Job DescriptionHANAC, Inc. is a New York City-based social services organization seeking a detail-oriented Facilities Coordinator to oversee various aspects of property management, security policies, and building operations.Key Responsibilities:Update Fire Safety and Security Guard policy and procedure manuals.Assist in tracking and...

  • Facilities Operations Manager

    3 weeks ago

    Astoria, New York, United States HANAC Inc Full time

    Facilities Coordinator Job DescriptionHANAC, Inc. is a New York City-based social services organization seeking a detail-oriented Facilities Coordinator to oversee various aspects of property management, security policies, and building operations.Key Responsibilities:Update Fire Safety and Security Guard policy and procedure manuals.Assist in tracking and...

  • Facilities Operations Manager

    4 weeks ago

    Astoria, New York, United States HANAC, Inc. Full time

    Job SummaryHANAC, Inc. is seeking a detail-oriented Facilities Coordinator to oversee various aspects of property management, security policies, and building operations.Key ResponsibilitiesUpdate Fire Safety and Security Guard policy and procedure manuals.Assist in tracking and implementing security policies and procedures.Ensure all necessary signage for...

  • Site Manager

    3 weeks ago

    Astoria, New York, United States Tiger Wood Full time

    Job Title: Site ManagerJob Summary:Tigerwood Corp. is seeking a highly skilled Site Manager to join our team. As a Site Manager, you will be responsible for overseeing the day-to-day operations of our client sites, ensuring seamless execution of events and services. This is an excellent opportunity for a motivated and organized individual to take on a...

  • Electrical Division Manager

    1 day ago

    Astoria, New York, United States Kraus Maintenance Inc. Full time

    Job OverviewKraus Maintenance Inc. is seeking a highly skilled Licensed Master Electrician to lead the Electrical Division.The ideal candidate will have a strong background in electrical systems, excellent leadership skills, and the ability to work independently.Key Responsibilities:Design and execute electrical plans, ensuring compliance with codes and...

  • Human Resources Director

    2 weeks ago

    Astoria, New York, United States OWN - Our World Neighborhood Charter Schools Full time

    Job Title: Human Resources ManagerWe are seeking a highly skilled and experienced Human Resources Manager to join our team at Our World Neighborhood Charter Schools (OWNCS).Job Summary:The Human Resources Manager will be responsible for overseeing all aspects of human resources, including recruitment, employee relations, benefits administration, payroll, and...

  • Operations Coordinator

    3 days ago

    Astoria, New York, United States H&R Block Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Operations Admin to join our team at H&R Block. As an Operations Admin, you will provide administrative support to our district offices, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesProvide administrative support to district offices, including...

  • Human Resources Director

    4 weeks ago

    Astoria, New York, United States Kommissary Full time

    Job OverviewKommissary is a dynamic social enterprise dedicated to spreading joy through food. We're seeking a seasoned Human Resources Director to spearhead our HR initiatives, driving strategic growth and employee engagement.Key ResponsibilitiesDevelop and implement HR policies, programs, and services to support business objectives.Oversee recruitment,...

  • Operations Coordinator

    3 days ago

    Astoria, New York, United States H&R Block Full time

    Job Title: Operations AdminWe are seeking a highly organized and detail-oriented Operations Admin to join our team at H&R Block. As an Operations Admin, you will provide administrative support to our district offices, ensuring seamless operations and exceptional customer service.Key Responsibilities:Provide administrative support to district offices,...