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Records Management Coordinator

2 months ago

Pomona, California, United States Ameri-Force Full time
Job Overview

Ameri-Force is seeking a highly skilled Document Control Specialist to join our team. As a key member of our organization, you will be responsible for managing and maintaining our electronic files, ensuring seamless access and compliance with our document lifecycle procedures.

Key Responsibilities
  • Develop and Implement Document Management Procedures: Create and maintain procedures for the transfer of digital files to our Document Management System Library, ensuring efficient and secure data management.
  • Train and Assist Colleagues: Provide training and support to department personnel on the use of document management software, ensuring they are equipped to effectively manage and maintain our electronic files.
  • Perform File Management Tasks: Conduct various hard copy and electronic file management tasks, including converting purchase part and customer books into electronic format, and distributing documents in hard copy or digital format.
  • Ensure Data Accuracy and Compliance: Perform M2M data entry in Engineering, ensuring accurate and up-to-date information within the scope of work, and maintain compliance with our document lifecycle procedures.
  • Provide Backup Support: Offer backup support at the front counter and M2M data entry regarding Projects (sales orders), ensuring seamless service delivery.
Requirements
  • Education and Experience: Associate degree and combination of five to eight years of experience in document control, quality assurance, or related area, with a strong background in durable manufacturing environments.
  • Technical Skills: Proficient in Word, Excel, and Outlook, with knowledge of M2M desirable.
  • Communication and Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to read blueprints and use measurement tools.
  • Personal Qualities: Self-motivated team player with the ability to work in a fast-paced, dynamic environment, with a strong commitment to ethical principles and organizational behavior.
Benefits

Ameri-Force offers a comprehensive benefits package, including industry-leading pay, medical coverage, dental coverage, vision coverage, short-term disability benefits, term life benefits, and referral bonuses.