Human Resources Assistant

4 weeks ago

Yonkers, New York, United States Empress EMS Full time
Job Summary

The Human Resources Assistant will provide support to the HR Department with various tasks, including onboarding, recruitment, leave management, and automation of HR processes. This role requires a high level of organization and attention to detail, as well as excellent communication and interpersonal skills.

Key Responsibilities
  • Manage the onboarding process, including preparation, training, and new hire assimilation.
  • Support payroll activities for employees.
  • Provide employment verifications and handle unemployment claims.
  • Complete I-9 verifications for all new employees via E-Verify.
  • Perform various data gathering and report creation as requested.
  • Assist in program rollouts and training, such as benefits open enrollment.
  • Respond to routine general employee HR questions or properly redirect employees in a timely manner.
  • Keep apprised and updated on new labor laws, benefits compliance, company policies, and procedures.
  • Maintain and update as required, all employee information records, personnel files, and appropriate databases, ensuring accuracy of employee status and headcount.
  • Answer routine inquiries, both internal and external, on subjects such as employment verifications, job openings, or benefits, human resource-related pay issues, and policy questions.
  • Consistent tracking of all employees on Leave of Absence, including, but not limited to, Military, FMLA, and tracking all benefits and employee-paid premiums for the duration of the leave, making sure all physical capability forms and physical agility tests are complete prior to the employee returning to work.
  • Assist employees with disability insurance claim requirements for non-work-related injuries or illnesses, tracking all benefits and employee-paid premiums for the duration of the disability, making sure all physical capability forms and physical agility tests are complete prior to the employee returning to work.
  • Oversee the employee light duty program and assist with light duty staffing assignments and schedules.
  • This position requires working independently with minimal supervision.
  • Perform other such duties as may be required.

Requirements
  • High School Diploma, associate degree preferred.
  • 3+ years of previous relevant experience in Human Resources required.
  • Working knowledge of HR functions, including recruiting and hiring, benefit administration, employee/labor relations, and compensation.
  • Familiarity with medical/dental/life insurance enrollment and administration.
  • Knowledge of federal, state, and local labor laws.

Competencies
  • Ability to interface with associates and management at all levels, handling confidential issues and information with discretion.
  • Ability to multi-task while maintaining vigilant attention to detail.
  • Strong PC skills, including MS Office, UKG, and E-schedule.

Work Environment
  • Work is performed under normal working conditions, as in a standard office environment.

Physical Requirements
  • High level of sitting/working at a desk.
  • Light physical effort (lift/carry up to 10 lbs.).
  • Must be able to perform the essential duties of the position with or without reasonable accommodations.

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