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Special Events Coordinator

2 months ago

Doral, Florida, United States Go Local West Kendall Full time

Job Summary

The Special Events Manager will work cooperatively with the Go Local West Kendall team to plan and execute a variety of events – large and small. Those events include annual fundraisers, donor engagements, Board socials, Board meetings, Wild Bunch events, Member events and other special events throughout the year in support of the mission and as required by the Development, Executive and Marketing departments as well as the Board.

Key Responsibilities

  • Plans and coordinates all elements of each event including: timeline, volunteer needs, registration, site layout, sound and lighting, food, beverage, crowd control and other promotional activities that help meet established attendance and revenue goals.
  • Utilize knowledge of laws, ordinances, & permits when planning, developing, and implementing special events and promotional/fundraising activities.
  • Oversees and supervises all special events to ensure proper financial controls, smooth execution, and thorough follow-up of each event.
  • Works cooperatively with Marketing team members and other departments to create and review all collateral materials for special events.
  • Ensures complete, timely and accurate communication of Special Events activities with appropriate departments, staff, vendors, committees and volunteers.
  • Creates, manages and evaluates operating budgets for all special events.
  • Supports Development in soliciting, retaining and upgrading new and existing corporate and individual sponsorships and services for events.
  • Researches ideas and recommends special events that will capitalize on market trends and donor/member engagement.
  • Collaborates and supports Marketing team members, Zoo Events and Sales Supervisor and Zoo Operations Specialist to assist with special events.
  • Prepares and manages the annual plan and budget for special events, reporting on each event's finances during all planning and implementation stages.
  • Recommends, negotiates, formulates, and maintains contracts/agreements with and serves as liaison with contractors, food vendors and other suppliers, entertainers, and speakers.
  • Plans for legal review of contracts/agreements as needed.
  • Provides post event review for all events documenting successes and areas of improvement with photographs and/or videos.

Requirements

  • A bachelor's degree in hospitality management, communications, project management, marketing, PR or related field is preferred.
  • Minimum of two years' experience in meeting/special event planning or related professional experience required.
  • Bilingual in English and Spanish preferred.
  • Current Florida Driver's License in good standing.