Documentation Coordinator

2 weeks ago


Selma, Alabama, United States The J. M. Smucker Company Full time
Job Title: Documentation Coordinator

We are seeking a highly organized and detail-oriented Documentation Coordinator to join our team at The J. M. Smucker Company. As a Documentation Coordinator, you will be responsible for creating, reviewing, and editing documents that aid in the manufacture of consumer foods that comply with all food safety, quality, and regulatory requirements.

Key Responsibilities:
  • Administer the document management system in SharePoint.
  • Assign document numbers to SOP, SSOP, OPL, JSA, Safety Maps, LOTO documents, and other required documents.
  • Route documents for review and approval.
  • Upload documents to SharePoint.
  • File and organize documents.
  • Adhere to documentation approval process and ensure compliance and consistency across all departments.
  • Track and report document progress.
  • Communicate finalized documents to teams.
  • Distribute documentation to teams as needed.
  • Coach all levels of the organization on good documentation practices.
  • Provide training and coaching on the documentation process to employees at all levels within the organization.
Requirements:
  • High School Diploma or equivalent is required.
  • Previous experience writing documentation is preferred.
  • Manufacturing experience is preferred.
  • Proficient in Microsoft Office Suite application including Word, SharePoint, Excel, Outlook, Teams, and PowerPoint.
  • Strong grammar and writing skills.
  • Self-motivated and can work accurately and independently with minimal direct supervision.
  • Detail oriented and able to effectively multitask and meet deadlines.
  • Able to understand and carry out both oral and written instructions.
  • Able to drive group decision making.
  • Able to communicate effectively.
  • Collaborate effectively within a team.
  • Effective presentation, verbal, and written communication skills.
  • Build relationships at all levels within the plant.
Work Environment:

This role may be a rotational offline support role. Potential to rotate into an online technician role after 3-5 years. Schedule is Monday-Friday but willing to work a flexible schedule that most effectively supports the organization. Ability to work off-shifts or weekends as needed. Computer usage. Environment temperature varies between hot (85+ degrees) and cold (40 degrees) conditions. Noise level is moderate to high; hearing conservation program required.


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