Administrative Coordinator Specialist
4 days ago
This position is responsible for providing administrative support to the General Counsel and Corporate Secretary, as well as implementing Board directives. The ideal candidate will have demonstrated professionalism, strong organizational skills, attention to detail, and ability to work independently.
The Governance and Administrative Coordinator will be responsible for maintaining lists of Board of Trustee data, preparing and delivering materials for Board meetings, and assisting with implementation of Board policies. Additionally, this role will involve facilitating transition of new trustees, handling confidential information, and performing minor factual research.
Key Responsibilities
- Maintain accurate and up-to-date records of Board of Trustee data
- Prepare and deliver materials for Board meetings and Executive Committee meetings
- Assist with implementation of Board policies and procedures
- Facilitate transition of new trustees, including welcome communications and data collection
- Handle confidential information and maintain confidentiality
- Perform minor factual research and provide assistance as needed
Requirements
- At least three years of combined relevant experience as an office administrator or corporate executive assistant
- Excellent relationship management skills with proven ability to work with stakeholders at all levels
- Proficient with Windows, Microsoft Word, PowerPoint, Microsoft Teams, Excel, keyboard touch typing, and video-conference technologies
Preferred Qualifications
- Bachelor's Degree
- Experience with board management software and electronic board portal
- Work experience in a sophisticated in-house legal department or mid-sized or large firm
- Project management experience
- Familiarity with nonprofit corporate law and governance
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