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Office Support Specialist

2 months ago

San Diego, California, United States eTeam Full time

Position: Department Support Specialist / Executive Administrative Coordinator

Contract Duration: 6 months

Compensation: $29/hour on W2 without benefits

Work Arrangement: Fully onsite

Role Overview:

This position involves providing comprehensive administrative support to the department, ensuring smooth operations and effective communication.

Essential Responsibilities:

  1. Manage calendars and appointments, addressing scheduling conflicts and liaising with participants.
  2. Organize travel logistics, process expense reimbursements, and prepare meeting agendas for the Vice President and team.
  3. Reconcile purchasing card transactions for the Vice President and team members.
  4. Demonstrate exceptional communication abilities.
  5. Exhibit proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Technical Proficiencies:

  • Familiarity with Outlook email and calendar functionalities.
  • Experience with Excel, Word, and PowerPoint applications.

Keywords:

  • Scheduling, expense management, effective communication.

Minimum Qualifications:

  • A Bachelor's degree along with a minimum of 3 years of experience in administrative roles or related fields.

Driving Requirements:

No driving responsibilities are associated with this position.

Job Duties:

  • Assist in managing calendars and appointments, resolving scheduling conflicts, and coordinating with participants.
  • Facilitate tradeshow meeting invitations and customer engagement meetings.
  • Oversee travel arrangements and manage expense reimbursements.
  • Coordinate luncheons and order catering services.
  • Reconcile purchasing card expenses.
  • Support general office functions.
  • Manage private meeting spaces.

Interview Process:

Anticipate 1-2 rounds of interviews, conducted both onsite and virtually.

Work Schedule:

Monday to Friday, from 8 AM to 5 PM, totaling 40 hours per week.