Billing Specialist

7 days ago

Sioux City, Iowa, United States Vaco Full time
Billing Specialist Job Description

Vaco is seeking a skilled Billing Specialist to join our team. As a key member of our financial operations team, you will be responsible for managing the billing process, ensuring timely and accurate submissions to clients.

Key Responsibilities:
  • Edit prebills according to Billing Attorney instructions, including adjustments to time descriptions, transfers, and write-downs of unbilled time/costs, following firm policy.
  • Finalize and post invoices in firm financial software; ensure accurate submission of client bills via email or e-billing systems; reconcile the Coyote e-bill pending list and monitor/report on status as needed.
  • Maintain current budgets, matters, and timekeepers in e-bill sites to ensure timely submissions.
  • Monitor e-bill status regularly to ensure successful processing and timely payments; escalate issues and coordinate resolution with relevant parties.
  • Investigate and resolve e-bill submission errors.
  • Analyze carrier reductions and process appeals as necessary.
  • Review and analyze e-billing short pays and advise on write-offs according to protocol.
  • Regularly clean up stale time/uncollectible amounts and obtain necessary authorization for write-offs in line with firm policy.
  • Independently handle complex e-billing issues and sensitive billing concerns with Billing Attorneys and clients.
  • Participate in new carrier setups to ensure compliance with carrier requirements.
  • Review and ensure compliance with clients' Outside Counsel Billing Guidelines.
  • Follow up with Billing Attorneys on on-account invoices to ensure timely and accurate WIP relief.
  • Communicate proactively with assigned Billing Attorneys to review unbilled (WIP) and appeals needing attorney feedback.
  • Allocate retainer funds to bills as directed by attorneys.
Requirements:
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Proficiency in financial software and e-billing systems.
  • Attention to detail and ability to meet deadlines.
What We Offer:
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

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