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Billing Specialist
2 months ago
As a key member of our financial operations team, you will be responsible for editing prebills, finalizing and posting invoices, and ensuring accurate submission of client bills. Your attention to detail and organizational skills will be essential in maintaining current budgets, matters, and timekeepers in e-bill sites.
Responsibilities:- Edit prebills according to Billing Attorney instructions, including adjustments to time descriptions, transfers, and write-downs of unbilled time/costs.
- Finalize and post invoices in firm financial software, ensuring accurate submission of client bills via email or e-billing systems.
- Maintain current budgets, matters, and timekeepers in e-bill sites to ensure timely submissions.
- Monitor e-bill status regularly to ensure successful processing and timely payments, escalating issues and coordinating resolution with relevant parties.
- Investigate and resolve e-bill submission errors.
- Analyze carrier reductions and process appeals as necessary.
- Review and analyze e-billing short pays and advise on write-offs according to protocol.
- Regularly clean up stale time/uncollectible amounts and obtain necessary authorization for write-offs in line with firm policy.
- Independently handle complex e-billing issues and sensitive billing concerns with Billing Attorneys and clients.
- Participate in new carrier setups to ensure compliance with carrier requirements.
- Review and ensure compliance with clients' Outside Counsel Billing Guidelines.
- Follow up with Billing Attorneys on on-account invoices to ensure timely and accurate WIP relief.
- Communicate proactively with assigned Billing Attorneys to review unbilled (WIP) and appeals needing attorney feedback.
- Allocate retainer funds to bills as directed by attorneys.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics.
Vaco is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require a reasonable accommodation, please contact us.
Vaco is committed to maintaining the confidentiality of all applicants and employees. By submitting your application, you agree to maintain the confidentiality of Vaco's information and not disclose it to any third party.
Vaco's pay transparency policy is designed to provide a fair and equitable compensation structure for all employees. The salary range for this role is $70-$80k, and may be adjusted based on individual qualifications and experience.
