Executive Personal Assistant

2 weeks ago


Fall River, Massachusetts, United States Apollo Safety, Inc. Full time
Job Overview

The Executive Personal Assistant plays a crucial role in ensuring the seamless operation of the organization. This position involves a variety of administrative and clerical tasks, including managing personal affairs related to multiple business ventures and social engagements.

Key Responsibilities
  • Serve as the primary liaison between the executive and both internal and external stakeholders.
  • Manage incoming calls and correspondence, directing them appropriately.
  • Address requests and inquiries in a timely manner.
  • Organize the executive's calendar, scheduling meetings and appointments.
  • Coordinate travel arrangements efficiently.
  • Document meeting minutes and take dictation as required.
  • Prepare reports, presentations, and briefs to support decision-making.
  • Establish and maintain an organized office filing system.
Qualifications

While a college degree is not mandatory, it is advantageous for aspiring Executive Assistants. Proficiency in various software applications, including word processing, databases, and spreadsheets, is essential. Strong typing skills and a solid command of grammar and writing are also required.

Successful candidates will possess excellent communication and customer service abilities. The role demands a self-starter who can exercise sound judgment and take initiative.

  • Demonstrated experience as a Personal Assistant.
  • Familiarity with office management systems and procedures.
  • Proficient in MS Office and fluent in English.
  • Exceptional organizational and time management skills.
  • Knowledge of the latest office technology and applications.
  • Able to manage multiple tasks and prioritize effectively.
  • Strong verbal and written communication skills.
  • Ability to handle confidential information with discretion.
  • A college degree is beneficial.
  • Certification or diploma in Personal Assistance is a plus.
  • Willingness to work onsite and adapt to a flexible schedule.
  • Exemplary organizational, time management, and communication skills.
  • Proactive approach with clear personal and professional boundaries.
Compensation and Benefits

The salary for this position is competitive, reflecting past performance and demonstrated capabilities. A comprehensive health care plan is provided, along with vacation time and bonuses for exceptional support and productivity.

Apollo Safety, Inc. is committed to providing equal employment opportunities and fostering a diverse work environment. We prohibit discrimination and harassment of any kind, ensuring a respectful workplace for all employees.


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