Current jobs related to Office Operations Coordinator - Newport Beach, California - Ultimate Staffing Services

  • Office Coordinator

    1 week ago

    Newport Beach, California, United States Mark IV Capital Full time

    Office CoordinatorMark IV Capital is a privately held, growth-oriented real estate development and investment company headquartered in Newport Beach, CA. We are seeking an Office Coordinator to join our team, working from our Newport Beach office.The Office Coordinator ensures the office is running smoothly by providing receptionist duties, ensuring office...

  • Office Coordinator

    2 weeks ago

    Newport Beach, California, United States Mark IV Capital Full time

    Office Coordinator Job DescriptionMark IV Capital is a dynamic and growth-oriented real estate development and investment company seeking a highly organized and detail-oriented Office Coordinator to join its team in Newport Beach, CA.The Office Coordinator will play a vital role in ensuring the smooth operation of the office by providing exceptional...

  • Office Coordinator

    3 days ago

    Newport Beach, California, United States Mark IV Capital Full time

    Mark IV Capital is a growth-oriented real estate development and investment company seeking an Office Coordinator to join its team in Newport Beach, CA.The role of the Office Coordinator ensures the office runs smoothly by providing receptionist duties, maintaining office equipment, and ensuring AV equipment is functional in conference rooms.The Office...

  • Medical Office Coordinator

    2 days ago

    Newport Beach, California, United States APN Software Services Inc Full time

    Job SummaryThe Front Office Assistant plays a vital role in supporting the patient care activities by performing a variety of clerical duties and front office operations. This includes ensuring even patient flow and continuous communication within the department, referring physician offices, and organization staff.Key ResponsibilitiesInteract with patients,...

  • Front Office Coordinator

    2 weeks ago

    Newport Beach, California, United States Hoag Memorial Hospital Presbyterian Full time

    Job SummaryThe Front Office Assistant plays a vital role in supporting the patient care activities at Hoag Memorial Hospital Presbyterian. This dynamic individual will be responsible for performing a variety of clerical duties and front office operations to ensure seamless patient flow and continuous communication within the department. Key...

  • Operations Coordinator

    1 month ago

    Newport Beach, California, United States Jadestone Consulting Full time

    Job OpportunityWe are seeking a highly skilled and organized individual to join our team at Jadestone Consulting. As an Operations Coordinator, you will play a vital role in supporting our day-to-day operations, ensuring the smooth execution of tasks, and maintaining our high standards of quality.Key ResponsibilitiesAssist the Account Manager in managing...

  • Administrative Director of Office Operations

    2 days ago

    Newport Beach, California, United States Alera Group, Inc. Full time

    About Alera Group, Inc.Alera Group, Inc. is a highly respected industry expert offering a comprehensive range of insurance coverage in property-casualty, workers compensation, employee benefits, and captive solutions. With a strong focus on client advocacy and innovative methods for minimizing costs, we take pride in providing exceptional service to our...

  • Medical Office Coordinator

    1 week ago

    Newport Beach, California, United States Charles W Moniak, MD, Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Charles W Moniak, MD, Inc. As a key member of our front office staff, you will be responsible for managing patient flow, scheduling appointments, and providing exceptional customer service.Key Responsibilities:Manage patient check-in and check-out...

  • Financial Operations Coordinator

    19 hours ago

    Newport Beach, California, United States EPIC Brokers Full time

    Financial Operations CoordinatorOverviewAt EPIC Brokers, we empower professional athletes and entertainers through expert tax and business management services, while fostering financial wellbeing and inclusivity. We provide comprehensive, personalized wealth management solutions and expert operational support, helping our clients manage and streamline all...

  • Front Office Coordinator

    2 weeks ago

    Newport Beach, California, United States Keith H Tam DDS Inc Full time

    Job OpportunityWe are seeking a highly organized and customer-focused individual to join our team as a Front Desk Assistant at Keith H Tam DDS Inc.Key Responsibilities:Answering and directing phone callsScheduling appointments and managing patient flowProcessing patient check-in and check-outPreparing charts and maintaining accurate recordsCoordinating...

  • Front Office Coordinator

    1 week ago

    Newport Beach, California, United States Hoag Memorial Hospital Presbyterian Full time

    Job SummaryThe Front Office Assistant plays a vital role in supporting the patient care activities at Hoag Memorial Hospital Presbyterian. This position is responsible for performing a variety of clerical duties and front office operations to ensure smooth patient flow and continuous communication within the department.Key ResponsibilitiesGreet visitors and...

  • Front Office Medical Coordinator

    4 weeks ago

    Newport Beach, California, United States Charles W Moniak, MD, Inc Full time

    Job OpportunityCharles W Moniak, MD, Inc is seeking a highly motivated and organized Front Office Medical Administrator and/or Surgery Scheduler to join our team in Newport Beach. The ideal candidate will possess strong communication and organizational skills, with the ability to multitask effectively and maintain a high level of composure in a fast-paced...

  • Dental Office Coordinator

    2 weeks ago

    Newport Beach, California, United States Princess Dental Staffing Full time

    About UsPrincess Dental Staffing is a reputable staffing agency specializing in dental placements.Job DescriptionWe are seeking a highly organized and detail-oriented individual to join our front office team as a Dental Receptionist. The ideal candidate will have experience in dental billing and a strong passion for delivering exceptional patient...

  • Office Coordinator

    4 days ago

    Long Beach, California, United States Essel Full time

    We are seeking a highly organized and proactive Office Administrator to manage the daily operations of our office. The ideal candidate will have a background in Waste Management or a related field and be able to provide administrative support to various teams.Key Responsibilities:Manage office supplies and inventory, ensuring all necessary materials are...

  • Office Coordinator

    1 month ago

    Long Beach, California, United States Essel Full time

    Job OverviewWe are seeking a highly organized and proactive Office Administrator to manage the daily operations of our office. The ideal candidate will have a background in Waste Management or a related field and be able to provide administrative support to various teams.Key Responsibilities:Manage office supplies and inventory, ensuring all necessary...

  • Chief Financial Officer

    2 weeks ago

    Newport Beach, California, United States Regal Executive Search Full time

    Job Title: CFOWe are seeking an experienced and highly motivated executive to lead the finance and accounting functions across multiple offices as a CFO in our Newport Beach, CA office.The position will collaborate with the Leadership Team, the Board of Directors, and the Accounting Team to drive financial growth and success.The selected candidate will join...

  • Chief Financial Officer

    4 weeks ago

    Newport Beach, California, United States Regal Executive Search Full time

    Job Title: Chief Financial OfficerWe are seeking a highly motivated and experienced executive to lead our finance and accounting functions as a Chief Financial Officer. The successful candidate will join our team of talented professionals and contribute to the company's growth and success.Responsibilities:Provide strategic leadership to the finance and...

  • Escrow Office Coordinator

    4 weeks ago

    Huntington Beach, California, United States Advantage One Escrow Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator and First Impressionist to join our team at Advantage One Escrow, Inc. in Huntington Beach, CA. As a key member of our team, you will be responsible for providing exceptional customer service, managing office operations, and supporting our escrow team.Key...

  • Medical Office Coordinator

    7 days ago

    Long Beach, California, United States AIDS Healthcare Foundation Full time

    Job DescriptionAIDS Healthcare Foundation is seeking a dedicated and compassionate Medical Office Coordinator to join our team. As a key member of our front office staff, you will play a vital role in ensuring the smooth operation of our clinic.ResponsibilitiesAs a Medical Office Coordinator, you will be responsible for:Greeting clients and assisting with...

  • Office Experience Coordinator

    2 weeks ago

    Manhattan Beach, California, United States Boston Consulting Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Experience Coordinator to join our team at Boston Consulting Group. As a key member of our Office Experience team, you will be responsible for ensuring the smooth operation of our office, providing exceptional support to our staff and guests, and maintaining the overall appearance of...

Office Operations Coordinator

2 months ago

Newport Beach, California, United States Ultimate Staffing Services Full time
Job Overview

Ultimate Staffing Services is seeking an Office Operations Coordinator to enhance our administrative support within the organization.

This role is pivotal in delivering comprehensive administrative, secretarial, and human resources assistance, primarily for our Newport Beach office, while also extending support to additional locations as needed.

Key Responsibilities:

  • Manage front desk operations, welcoming visitors and directing them to the appropriate personnel.
  • Coordinate and arrange complex schedules, including meetings, travel, conferences, and various organizational activities.
  • Provide high-level support to the Senior Leadership Team, managing calendars, travel arrangements, and expense reporting through Concur.
  • Assist the People and Culture team with diverse tasks, including recruitment coordination and performance management documentation.
  • Organize in-office events such as health fairs and DEI initiatives, including meal setup for large gatherings.
  • Oversee the management and distribution of annual labor law posters across multiple offices.
  • Support the delivery of People & Culture training sessions, including DEI and workplace safety training.
  • Create and design visual presentations for senior leadership.
  • Maintain office subscriptions and manage incoming mail distribution.
  • Prepare conference rooms for both internal and external meetings.
  • Coordinate the procurement and logistics of office furniture.
  • Act as a liaison for building management, including emergency response coordination and safety training.
  • Lead special projects, which may involve planning and coordinating presentations and disseminating information effectively.

Qualifications:

  • A Bachelor's degree or a combination of relevant experience and education.
  • 3-5+ years of experience in office administration with a strong understanding of office procedures.
  • Proficiency in various software applications, including Word, Excel, Outlook, and PowerPoint, as well as experience with Concur.
  • Exceptional interpersonal skills to manage sensitive and confidential matters with professionalism.
  • Analytical skills to compile and summarize data for reports and resolve administrative challenges.
  • Meticulous attention to detail in composing, typing, and proofreading materials while managing priorities and deadlines.
  • Ability to juggle multiple projects in a fast-paced environment while maintaining strong organizational skills.
  • Strong commitment to providing excellent internal and external customer service.

Work Environment:

The Office Operations Coordinator will work in a climate-controlled office setting and will be required to remain at a desk and computer for extended periods. This position necessitates in-person attendance at the office three days a week.

Ultimate Staffing Services is an equal opportunity employer. We welcome applications from all qualified individuals without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.